[HN-Long Bien] Executive Assistant to BOD at RAKUNA

Hanoi, , Vietnam -

Full Time

Start Date

Immediate

Expiry Date

08 Mar, 26

Salary

0.0

Posted On

08 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

HR Tasks, Employer Branding, Candidate Experience, Employee Engagement, Recruitment Planning, HR Reporting, Office Management, Quality Assurance, Market Research, Communication Skills, MS Office Skills, Flexibility, Organization Skills, Team Support, Compliance, Event Planning

Industry

Software Development

Description

Company Description Rakuna is an HR technology company based in Silicon Valley, US with APAC office in Vietnam providing total recruiting software solutions for employers in North America. Our mission is to help companies recruit seamlessly. We have an energetic and intimate environment with a team of millennials who are hustlers and passionate about building things that matter. We are looking for fun, driven, hardworking, and savvy team members to help to take our brand to the next level. Want to be part of a transformative, learning culture that drives innovation? Join us! For more info: https://www.rakuna.co/ Job Description We're looking for a right-hand person for the C-suite to take care of Rakuna's Hanoi office. The ideal candidate is energetic, empathetic, loves to take care of everyone in the office, and doesn't mind wearing multiple hats and managing various contracted teams. In detail, you will: Handle HR tasks such as (20%) Focus on employer branding, candidate experience, and employee engagement. Manage recruitment planning, candidate pipelines, and HR reporting (job descriptions, postings, CVs, interviews, offers, terminations). Maintain accurate employee records (attendance, performance, personal details). Oversee internship programs and staff training/development initiatives. Manage staff welfare policies, including compensation and benefits. Organize company activities (bonding events, happy hours, charity programs). Ensure compliance with labor laws and company policies. Handle Admin tasks such as(10%) Handle general office tasks and purchase management. Review and implement company policies and procedures. Plan and organize company events. Coordinate maintenance of office equipment and facilities. Manage office affairs (workspace, equipment, environment). Organize meetings, appointments, and events Compliance & Product Quality Assurance (60%) Maintain records and documentation related to product quality checks and compliance. Assist in developing and implementing quality assurance policies and procedures. Coordinate with teams to address quality-related issues and ensure continuous improvement Monitor and ensure adherence to quality standards for company products. Handle other tasks as required to support the CEO & COO (10%) Market research, competitor research Support team Sales/ Marketing/ CS as needed Dealing with local authorities, etc. Working with subcontractors for accounting and taxes Qualifications Must have: At least 3 years of relevant work experience Detail-oriented, honest, proactive, diligent, flexible Strong organization skills and willingness to wear multiple hats Good command of English (writing and speaking) and strong MS Office skills Be willing to work at night occasionally to support clients or team members in different time zones Additional Information Perks: Be a part of a young, dynamic, multinational and multi-functional team that serves global customers with new everyday challenges (Our team has staff working in U.S and Vietnam). Join a working culture that is fast-paced, goals driven, and committed to long-term career development. High work flexibility and ownership (We don’t count every single hour you show up at the office, what we care more is are you able to achieve your tasks each month). Lunch allowance, frequent bonding events, and training sessions (leadership, technical knowledge,...)

Responsibilities

The Executive Assistant will handle HR tasks, manage office affairs, and ensure compliance with quality standards. They will also support the CEO and COO with various administrative and operational tasks.