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Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Home Base, a Red Sox Foundation and Massachusetts General Hospital program, is dedicated to healing the invisible wounds – including post-traumatic stress, traumatic brain injury, anxiety, depression, co-occurring substance use disorder, family relationship challenges and other issues associated with Military service – for Veterans of all eras, Service Members, Military Families and Families of the Fallen through world-class clinical care, wellness, education, and research.
Under the direction of the Senior Director of Florida the Events Coordinator will support signature, community, and operational events through planning logistics, coordinating tasks, and engaging with key staff and supporters. This includes multiple golf tournaments, galas, press conferences, check presentations, the annual Run to Home Base Florida and other events as necessary. The Events Coordinator maintain the highest level of integrity and confidentiality, and be able to work and thrive in demanding, fast-paced environment with the highest standards of accuracy.

JOB SUMMARY

Summary
Responsible for planning, organizing, and executing meetings, events, and conferences within the hospital. This role involves coordinating logistics, managing resources, and ensuring that events run smoothly and meet the needs of both internal and external stakeholders.
Does this position require Patient Care? No

Essential Functions

• Plan, coordinate, and execute a wide range of meetings and events, including medical conferences, staff training sessions, and community outreach events.
• Develop event plans, including timelines, budgets, and resource needs, and ensure all aspects are executed efficiently.
• Coordinate all logistical aspects of events, including venue selection, catering, audiovisual equipment, and transportation.
• Oversee setup and teardown of event spaces, ensuring all equipment and materials are in place and functioning properly.
• Source and liaise with vendors, including catering services, equipment suppliers, and other service providers.
• Develop and distribute promotional materials for events, including invitations, flyers, and digital communications.

QUALIFICATIONS

Education
Bachelor’s Degree Public Relations required or Bachelor’s Degree Event Planning required or Bachelor’s Degree Related Field of Study required
Can this role accept experience in lieu of a degree?
No
Licenses and Credentials
Experience
Experience in event planning or coordination, public relations, or a closely related field, preferably in a healthcare or hospital setting. 2-3 years preferred

Knowledge, Skills and Abilities

• Must be able to work some nights and weekends

• Must have the ability to travel throughout Florida

• Excellent organizational and project management skills, with the ability to manage multiple events simultaneously.

• Strong communication and interpersonal skills, with the ability to work effectively with diverse groups.

• Proficiency in event planning software, Microsoft Office Suite, and other relevant tools.
• Attention to detail and problem-solving abilities, with the capability to handle unexpected issues calmly and effectively.

PHYSICAL REQUIREMENTS

• Standing Occasionally (3-33%)
• Walking Occasionally (3-33%)
• Sitting Constantly (67-100%)
• Lifting Occasionally (3-33%) 20lbs - 35lbs
• Carrying Occasionally (3-33%) 20lbs - 35lbs
• Pushing Rarely (Less than 2%)
• Pulling Rarely (Less than 2%)
• Climbing Rarely (Less than 2%)
• Balancing Occasionally (3-33%)
• Stooping Occasionally (3-33%)
• Kneeling Rarely (Less than 2%)
• Crouching Rarely (Less than 2%)
• Crawling Rarely (Less than 2%)
• Reaching Occasionally (3-33%)
• Gross Manipulation (Handling) Constantly (67-100%)
• Fine Manipulation (Fingering) Frequently (34-66%)
• Feeling Constantly (67-100%)
• Foot Use Rarely (Less than 2%)
• Vision - Far Constantly (67-100%)
• Vision - Near Constantly (67-100%)
• Talking Constantly (67-100%)Hearing Constantly (67-100%)

• Plan, coordinate, and execute a wide range of meetings and events, including medical conferences, staff training sessions, and community outreach events.
• Develop event plans, including timelines, budgets, and resource needs, and ensure all aspects are executed efficiently.
• Coordinate all logistical aspects of events, including venue selection, catering, audiovisual equipment, and transportation.
• Oversee setup and teardown of event spaces, ensuring all equipment and materials are in place and functioning properly.
• Source and liaise with vendors, including catering services, equipment suppliers, and other service providers.
• Develop and distribute promotional materials for events, including invitations, flyers, and digital communications