Hort: Interim Hort Coordinator (m/f/d) – Internal Vacancy at Leipzig International School gGmbH

Leipzig, Saxony, Germany -

Full Time

Start Date

Immediate

Expiry Date

12 Oct, 26

Salary

0.0

Posted On

14 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Staff Scheduling, Budget Monitoring, Organizational Skills, English Proficiency, Personnel Planning, Communication, Time Management, Conflict Resolution, Data Management

Industry

Description

General Job Start: 01 July 2026 Location: Könneritzstraße 47, Leipzig, Germany Contract: part time (10 hours per week), fixed-term until the Hort Leader Position has been filled Our After School Programme (Hort) provides students with opportunities beyond the regular school day. Educators in Hort focus on children’s social, behavioural, physical and emotional learning during open Hort hours, in the classrooms, and during school holidays. We place value on the interaction between the child and the adult within our learning environments to promote independence, confidence and initiative-taking in children. The conceptual background of our work is informed by the International Primary Curriculum and Saxony’s Learning Curriculum (Bildungsplan) for children. Your tasks and responsibilities The employee's contractual working time shall remain 40 hours per week. During the term of this temporary assignment, the employee shall perform approximately 30 hours per week as a Hort Educator and 10 hours per week as Interim Hort Coordinator. This assignment shall remain in effect until the position of Hort Leader is filled, or, at the latest, until 31 December 2026. The purpose of this temporary assignment is to ensure the organisational and administrative continuity of the Hort Programme. This temporary assignment does not include any disciplinary or pedagogical leadership responsibilities. Personnel and Staff Scheduling Planning of the Inset Week (17 - 21 August 2026) in cooperation with the Primary School Principal. Preparation of duty schedules for the Morning Hort, Midday Hort, Afternoon Hort, and Late Hort. Planning of in-class assignments and timetables for the Hort Educators in cooperation with Primary School Management. Assisting the People & Culture team with working time arrangements and staff allocation. Allocation of Hort responsibilities and themed rooms. Preparation of duty rosters. Preparation of the Duty Plan (break supervision schedule) in cooperation with the Primary School Assistant Principal. Coordination of interns, volunteers and trainees, including the assignment of mentors/supervisors where appropriate. Maintaining an overview of additional responsibilities of the Hort team members (e.g. Child Welfare Protection, Works Council, and Co-Curricular Activities (CCA)). Planning annual leave for the Hort team for the calendar year 2027 in cooperation with the People & Culture team. Maintaining the compensatory time (Comp Time) overview, including overtime and deficit hours. Holiday Hort Programme Coordination of the administrative planning of the Holiday Programme in cooperation with Finance, ICT and the Facilities Team, including: Registration (Engage setup and student enrolment) Data management and communication with parents Billing Staff planning Room allocation Coordination of the teams responsible for the holiday programmes Budget and Administration Monitoring the Hort budget and approving JobRouter requests within the approved budget. Maintaining class lists and fire drill lists. Managing health certificates and first-aid refresher training records for the Hort team. Organising operational logistics for the Hort Programme (room allocation, name badges, and communications). Co-Curricular Activities Coordination (CCA) In cooperation with the CCA Coordinator Preparation of the CCA catalogue. Organisation and administration of registrations. Preparation of reports and overviews. Liaison with external providers. Daily coordination of participating students during CCA activities. Communication with parents. Organisation Administrative planning for the Hort Programme during school events (e.g. Parent-Teacher Conferences, Back-to-School Party, and Bee Day). Serving as the primary contact for parents regarding general organisational matters relating to the Hort Programme. Continuing to perform duties as an Hort Educator during morning and afternoon Hort sessions in accordance with the staff schedule. Your profile Be a current member of the LIS Hort team with a strong understanding of the day-to-day operations of the Hort Programme. Have experience providing administrative support and be familiar with the Hort's administrative processes. Demonstrate excellent organisational skills, attention to detail, and the ability to prioritise tasks effectively. Be able to work independently while collaborating effectively with colleagues across departments. Demonstrate a proactive, flexible, and solution-focused approach. Possess excellent written and spoken English. Have a sound working knowledge of relevant employment regulations, including the Federal Leave Act (Bundesurlaubsgesetz), the Working Hours Act (Arbeitszeitgesetz), and the school's working time arrangements. Handle confidential information with discretion and professionalism. What we offer About us Leipzig International School GmbH (LIS) is a warm and vibrant non-profit educational community dedicated to fostering learning, growth, and global citizenship. Serving nearly 1,100 students from local and international families, our school offers an enriching experience from kindergarten through secondary school, including integrated before- and after-school care. Guided by our motto, "Learning to be a citizen of the world," we celebrate diversity, internationality, and inclusivity, providing a nurturing environment where students thrive academically, socially, and personally. Supported by a dedicated team of 250 staff members from 37 nations, LIS ensures a stimulating and supportive learning journey for every child, from their first steps into education to achieving university entrance qualifications. Our symbol, the lion, reflects the courage, strength, and resilience we nurture in our students, qualities that empower them to embrace challenges and transform their lives. At LIS, we are proud to inspire a brighter future through education and to foster a community where every individual belongs and grows. LIS is an inclusive learning community and does not discriminate on the basis of race, skin colour, religion, gender, gender expression, age, national origin, ancestry, disability, marital status or sexual orientation.

Responsibilities

The Interim Hort Coordinator ensures organizational and administrative continuity of the After School Programme, including staff scheduling and budget monitoring. They also coordinate holiday programs and co-curricular activities while continuing duties as a Hort Educator.