Aya Healthcare has an exciting 13 Week Inventory Control Specialist Contract Opportunity in South Bend, IN!

JOB DESCRIPTION:

The Inventory Control Analyst reports to the Clinical Business Manager. Coordinates the purchasing and inventory of surgical products, implants and minor medical equipment in assigned areas of surgical services with a minimum investment in inventory. Determines inventory items from approved levels of usage, solves delivery and order problems. Maintains clean and labeled inventory stocking locations and timely system updates. Responsible for compliance to regulatory standards for the management of tissue and medical devices and the periodic reconciliation of implant inventory compared to electronic records.
Researches, plans, organizes, and coordinates the purchasing of materials by:
· Researching and presenting recommendations regarding products/product line proposals from a total cost perspective to Physicians and Clinicians.
· Working closely with Purchasing and vendors to achieve the desired delivery and cost of products for the Surgical Services department.
· Assisting with the identification of specific product coding (i.e., HIX/PICS coding for outpatient procedures, other coding types, etc.) required for reimbursement and inventory.
· Initiating and coordinating inventory exchanges of inventory with vendors for currently used products.
· Auditing and analyzing the completed Operating Room records/documentation and Surgery schedules to determine what “special order” products need to be ordered.
· Initiating price quotes and product specifications for new products for the Surgical Services departments.
· Interviewing suppliers and maintaining close contact with them to keep informed of new products and technology that may benefit the department. Sharing the information with Physicians and Clinicians, so decisions can be made regarding the information.
· Working with department Directors, Managers, “Specialty” Clinicians, the Purchasing department, and suppliers regarding the purchasing or consignment of the new products (and all parts that need to accompany the product for implantation).
· Communicating with the Purchasing department regarding the status of incoming product.
· Solving delivery and order problems to expedite the receipt of supplies, including back orders, incorrect shipment and incomplete shipments.
· Participates in coordinating and performing cycle counts and annual physical inventory activities.
· Identifies and addresses slow moving and obsolete products.
· Assists with the recalls pertaining to products in the Surgical Services Departments.
· Develops and maintains processes to assure accurate and timely purchases and expense reports for materials purchased for the Surgical Services Departments.
· Works with Surgery Informatics to facilitate Surgeon Preference Card updates for product replacements, product storage locations and also for implant inventory set lists.
Maintains adequate levels of unexpired supplies for delivery by:
· Maintaining a clean, uncluttered, and organized area through the orderly storage of supplies to protect personnel and hospital assets.
· Verifying expiration dates on products.
· Rotating and maintaining par level of inventory.
· Verifying the quantities being requested for non-stock items.
· Delivering supplies as needed in response to customers’ requests in non-par-stock units.
Analyzing product usage information and provide par level adjustment recommendations by:
· Monitoring the par levels of products through analysis tools (i.e., MS Excel, PeopleSoft, etc.), and suggesting appropriate par levels for carts to the Physicians, Clinicians, Directors, and Managers.
· Identifying potential product conversions for cost savings
· Coordinating trials of products with Physicians, Clinicians, Directors, Managers and suppliers to ensure a smooth transition to the new product and minimize associated costs.
Assumes responsibility for the coordination and maintenance of computer data base system by:
· Monitoring rental equipment charges for accuracy.
· Ensuring the accuracy of product replenishment, pricing, etc.
· Planning and implementing software system applications in accordance with established departmental needs.
· Recommending new policies and procedures to enhance the software system build and workflow processes.
· Assisting with ongoing data maintenance and the establishment of guidelines for ongoing data maintenance of the assigned software systems.
· Assumes responsibility for conversion, testing, training and ongoing data maintenance activities for assigned software systems used primarily by the Material Analysts for Medical Devise, Tissue and Instrument Tracking.
Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department by:
· Maintaining accurate vendor/patient specific implant/explant tracking documentation (i.e., for product recalls) to prevent significant financial ramifications for the hospital.
· Contributes to departmental coordination and team efforts to accomplish goals and objectives.

JOB REQUIREMENTS:

· Minimum of four years of experience in a materials management/inventory control or healthcare environment is required.
· Experience must include the utilization of an automated materials management and/or a healthcare inventory system.
· A minimum of three years of demonstrated leadership experience is required.
· Knowledge of medical supplies, products and equipment is preferred.
· Requires an in-depth understanding of how business units’ function, inventory control, negotiating skills, and price comparison studies to perform the essential functions of the position with minimal supervision.
· Demonstrates the quantitative, analytical, critical thinking, decision making, and organizational skills necessary to perform the essential functions of the position in a timely manner; including an intermediate level of spreadsheet (i.e., MS Excel) knowledge as an analysis tool to generate and evaluate reports.
· Database experience with Healthcare Clinical Information knowledge, Enterprise Resource Planning (ERP) and Tissue Tracking.
· Demonstrates the interpersonal and communication skills (both verbal and written) necessary to articulate ideas clearly and concisely, to make effective presentations, and to successfully interact effectively
· Demonstrates the skills necessary to use medical terminology and medical abbreviations and understand their meanings.
· High School Diploma or GED Required, Bachelors Degree Preferred

APPLICATION REQUIREMENTS (DUE AT TIME OF PHONE SCREEN WITH RECRUITER):

· Resume with last seven years of work history if applicable - all work history gaps of 90+ days must be explained.
· Copy of diploma for highest level of completed education.
· Two manager/supervisor references who you have worked with in the last two years.
· Upcoming requested time off for the duration of the contract.
· Interview availability for the next 7-10 days.
· Documentation of Covid vaccination or medical/religious exemption.

Please refer the Job description for details