Hospitality Coordinator at Dinsmore & Shohl LLP

Cincinnati, Ohio, United States -

Full Time

Start Date

Immediate

Expiry Date

01 May, 26

Salary

0.0

Posted On

31 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Hospitality, Event Planning, Client Services, Customer Service, Communication, Multitasking, Organization, Microsoft Office, Catering, Logistics, Problem Solving, Concierge Services, Budgeting, Time Management, Attention to Detail, Professional Appearance

Industry

Law Practice

Description

At Dinsmore, our strength comes from our people. With more than 750 attorneys across 30+ offices nationwide, we are dedicated to building a dynamic, client-focused Firm recognized for excellence. Together we work to build a strong market profile, highlighting our capabilities to clients and attracting talented attorneys and business professionals who seek a supportive environment where they can thrive. Discover how you can grow with us at www.dinsmore.com. Dinsmore is seeking a Hospitality Coordinator at our Cincinnati, OH location who will be responsible for engaging all Clients, Guests, and Vendors to ensure they have a memorable experience while visiting the Dinsmore Conference Floor. Ensures that all meeting rooms and public areas of the Conference Floor are maintained to the highest level of professional appearance and that all meeting requirements are met prior to the meeting start time. Responsibilities Monitor Conference Room Reservations daily; manage room set up proactively by reaching out to responsible booking party to ensure facility resources are maximized Coordinate and monitor meeting/event timelines and ensure setup deadlines are met Conduct room inspections prior to each meeting/function to ensure the room is set up according to specifications Coordinate the overall meal/drink setup and refresh for all events and meetings on 19th floor; manage the clean up as necessary Solve problems and/or suggest alternatives if necessary to ensure the best client service Handle miscellaneous requests for assistance from Clients, Dinsmore Attorneys & Staff Establish consistent standards for greeting clients, checking in and escorting to conference room Serve as a Concierge to our clients by providing necessary copy or print services taxi/car service/public transportation assistance storage assistance luggage, brief cases etc. Cincinnati Visitor Guides w/ maps & directions restaurant suggestions along with reservation services Ensure Conference rooms are cleaned and stocked with supplies Stock and Clean Kitchens on 19th floor Notify Facilities team of any necessary maintenance or repairs necessary on 19th floor, including appliances, furniture, to ensure quality conference center. Act as backup receptionist when necessary When asked, help develop menus, as well as organize all other ordering arrangements as they relate to client meeting and social/firm events held on the 19th floor Keep up with knowledge of industry trends (catering, restaurants, beverages, specialty events and party planning) Coordinate details of large client events in community room, serve as the point of contact to help clients with room set up, catering options, check in procedures etc. Assist with preparing budgets and provide periodic progress reports to manager Keep track of finances including check requests, invoicing and reporting Develop a thorough understanding of the firm’s emergency procedures and be prepared to carry out the designated tasks in the event of an emergency Other duties as assigned Requirements High school diploma required; degree in hospitality or related field a plus 2–3+ years of hospitality, event planning, or client services experience Experience in law firm or corporate environment preferred Clear verbal and written communication skills Strong customer service orientation with tact and professionalism Ability to multitask, prioritize work, and stay organized in a fast-paced environment Proficiency in Microsoft Office (Outlook, Word, Excel) and basic office software Familiarity with event planning or scheduling tools is a plus Experience with catering orders, meeting setup, and event logistics Equal Opportunity Employer

Responsibilities

The Hospitality Coordinator is responsible for ensuring a memorable experience for clients, guests, and vendors on the Conference Floor, including managing room setups and coordinating meal services. They also handle miscellaneous requests and maintain the professional appearance of meeting rooms and public areas.