Hospitality Director (Transportation Lead) (Global Soccer) (Oil & Gas Clien at Octagon

, , United States -

Full Time

Start Date

Immediate

Expiry Date

18 May, 26

Salary

100000.0

Posted On

17 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Management, Transportation Logistics, Budgeting, Scheduling, Ground Transportation, Financial Account Support, Client Budget Management, Invoicing, Supplier Management, Performance Monitoring, Staff Training, Vendor Management, Excel, Pivot Tables, Lookup Formulas, Attention To Detail

Industry

Advertising Services

Description

THE JOB / Hospitality Director (Transportation Lead) (Global Soccer) (Oil & Gas Client) (Contract) EXPERIENCES / Responsible for planning and delivery of transportation logistics in a hospitality program at major sporting events. WHERE YOU’LL WORK Our headquarters are in Stamford, CT, but the location of this position can be flexible with priority given to candidates open to hybrid work (3 days week in office) in one of our office locations - - Stamford, CT, New York, NY, Charlotte, NC, Atlanta, GA, Chicago, IL, and Miami, FL. We will also consider a remote-based working arrangement for qualified candidates with East Coast working hours as a prerequisite. WHEN YOU’LL WORK Contract Dates: March 15 to August 15, 2026 Contract Type: W-2 Employment THE WORK YOU’LL DO Octagon is looking for an experienced Transportation lead to join a dynamic team, working with a key global client and Worldwide Partner of FIFA, with sponsorships of the FIFA World Cup 2026™. This could be the perfect role for you if you have exceptional project management skills, are a real team player and have an interest in working with a global hospitality team in the host market of this event. A love of sports is not a prerequisite – a passionate marketer is our priority – but this could also be great opportunity for you to apply your personal interests and passions to your work The candidate must have relevant experience in the planning and delivery of inter-city travel management areas for a hospitality program. On behalf of our client, you’ll be responsible for planning, budgeting, scheduling and managing all guest and staff travel logistics leading up to and during the event. Roles and responsibilities include, but are not limited to: Planning, management, administration and delivery of ground transportation. Providing financial account support with client budget, contracts, invoicing, tracking, PO creation and supplier payments, and detailed final reconciliation. Collaborate with the suppliers to ensure the smooth exchange of data for scheduling, guest management, and logistics. Regularly monitor the supplier’s performance to ensure they meet agreed-upon service levels, including timelines, quality, and customer satisfaction. Collaborate with the suppliers to ensure the smooth exchange of data for scheduling, guest management, and logistics. Work with the suppliers to resolve issues promptly, maintaining a high standard of guest experience. Foster a positive working relationship with the suppliers and team members, ensuring open lines of communication and collaborative problem-solving. Oversee and conduct overall staff training, ensuring all staff members, suppliers/drivers are adequately prepared to meet guest and client needs, as well as to perform in a professional and efficient manner. Key Responsibilities - Transportation Management: Liaise with transportation vendors and suppliers to secure reliable vehicles, drivers, and services. Oversee the relationship with the transportation supplier, ensuring they meet contractual obligations and deliver high-quality services. Act as the main point of contact between the organization and the transportation supplier, ensuring clear communication and alignment of expectations. Oversee and manage all transportation logistics for the hospitality program, ensuring smooth, timely, and efficient transportation for guests and staff. Communicate daily with the team to ensure the trackers are updated Maintain accurate and up-to-date records of all transportation details to ensure smooth operations and quick access to necessary information. Create and maintain the transport planner + manifest, connected to the source, keep it updated and accurate Coordinate arrival and departure schedules for guests, ensuring timely pickups, transfers, and drop-offs at venues, airports, and hotels. Ensure smooth transportation operations on the match day and the stadium operations, including monitoring vehicle readiness, timely pick-ups, and prompt drop-offs to avoid delays and disruptions. Parking Pass management and distribution. Manage the transportation budget, working closely with the supplier to ensure cost-effectiveness while maintaining high service standards. Review and approve invoices from the transportation supplier, ensuring accuracy and compliance with agreed terms. Ensure reconciliation files are accurate according to actual deliverables Serve as the main point of contact for clients regarding transportation-related concerns, ensuring proactive communication and resolution of any issues that arise. THE BIGGER TEAM YOU’LL JOIN Recognized as one of the “Best Places to Work in Sports”, Octagon is the global sports, entertainment, and experiential marketing arm of the Interpublic Group. We take pride in being Playmakers – finding insightful, bold ways to create play in our work, our lives, and in the world. We believe in the power of play to create big ideas and unlock potential for our clients and talent. We can put ourselves in the shoes of fans because we ARE fans – of sports, entertainment, and culture at large. This expertise allows us to continually evolve the fan experience across sports and entertainment alongside some of the biggest brands and talent in the world. The world needs play more than ever. Are you a Playmaker? WHO WE’RE LOOKING FOR Have extensive experience in a similar, fast-paced, and dynamic role in the sport or entertainment industry Have proven transport event experience. Has lead Transportation for major events before Have the ability to collaborate across disciplines, departments, and client’s additional agency partners. Has 5+ years of experience with planning and scheduling transportation Strong Excel skills, used to pivot tables, and LOOKUP formulas Patient, level-headed and cool under pressure Has exceptional attention to detail, time management and organizational skills Has a flexible, ‘can-do’ attitude and can work some weekends Is comfortable with a moderate amount of travel that will be required before the event for site visits, including nights and weekends when onsite Is a focused and performance driven individual, who can think on their feet, use initiative and be comfortable working in a global environment, under pressure, and to tight deadlines but within a team environment Enjoys working and being part of a big team and managing own team Must be able to remain in a stationary position at least 50% of the time Flexibility and willingness to travel domestically, and work weekends or holidays as needed. Anticipated travel level: Moderate (20-45%) This position pays an annualized rate of $100,000, and is not overtime-eligible. Contract positions with Octagon are not benefits-eligible. Octagon is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, protected veteran status, or any other basis prohibited by law. We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us at JobAppAccommodation@ipgdxtra.com. This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this email address that are not related to an accommodation cannot be answered.

Responsibilities

The Hospitality Director (Transportation Lead) is responsible for the planning, budgeting, scheduling, and management of all guest and staff travel logistics for a major global sporting event hospitality program. This includes overseeing ground transportation delivery, managing supplier relationships, and ensuring financial accountability through budget tracking and reconciliation.