At A-dec, we do more than create the highest quality products and services for the dental industry; we strive to deliver a superior employment experience for each of our team members. With an environment that encourages and assists each person in developing to their highest potential, a career at A-dec is incredibly rewarding.
Overview
Do you enjoy planning events/activities for everyone, ensuring everyone is accommodated and has a creative mind and a can-do attitude? Ensuring everything is running smoothly? If you’re that professional, personable person, we’d love for you to join us in our state-of-the-art A-dec Education Center in Nashville, Tennessee.
This position is primarily responsible for providing exemplary support with the planning, coordinating and facilitating A-dec Educational Center (AEC) visits, Association visits, and doctor/dealer tours as well as coordination of group use of the Education Center.

QUALIFICATIONS:

Knowledge, Skills, and Abilities

• Requires excellent organizational, time management and clerical skills. Experience with Microsoft Office suite, including basic troubleshooting.
• Possesses excellent written and verbal communication skills with the ability to present information clearly and utilizes effective communication methods.
• Expected to present a professional appearance and friendly demeanor with the ability to interact effectively with both internal and external customers.
• Ability to allocate time accordingly, and work independently (initiate, plan and manage events, ability to focus on details, prioritize and meet deadlines).

Education and Experience

• Generally requires 3-5 years of group/event coordination experience, at least 2 of those years within a large corporate environment, and 1-2 years of college coursework in Business, Accounting, or other related area of study.
• Experience with ERP systems preferred.

Disclaimer
This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not to be construed as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. A-dec reserves the right to assign job duties and days and hours of work based on factors such as workload requirements, staffing levels, and customer demands.
At A-dec, we value our people and show it by prioritizing an inclusive culture, total well-being, and opportunities for learning and career advancement.
A background check and screen for the illegal use of drugs is required.
A-dec is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. In addition, A-dec will not discriminate against applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another. *VEVRAA Federal Contractor”
A-dec is interested in qualified candidates authorized to work in the United States for US-based positions. We are unable to sponsor or take over sponsorship of employment visas

• Incumbent is responsible for scheduling tours, arranging hotel accommodations for visitors, and planning ground transportation, meals, and entertainment for AEC guests doctors/dealers) according to domestic sales team requests and requirements.
• Maintains organized documentation of visits. Prepares and finalizes itineraries, prepares tour bags, cleans and maintains all tour equipment, and may act as a tour guide when necessary.
• Coordinates any AEC catering, and hospitality needs.
• Acts as the main resource for TMs during visits, ensuring all needs are met and questions are answered.
• Reviews and submits invoices for AEC visits. Coordinates billing between TMs and dealers for associated travel expenses. Organizes and submits required Sunshine Act documentation for all visits.
• Prepares AEC daily for the arrival of guests and internal customers. Posts meeting schedules, manages event/meeting calendars, and contacts group organizers to determine if special needs exist.
• Partners with the Customer Experience Coordinator on daily shared administrative tasks and acts as support when the facility hosts large groups.
• Works as part of a team to optimally maintain the appearance of the AEC.
• Other duties as assigned.