ABC STORY:

Our story began in 2017 in Austin, TX. We started with humble roots but big aspirations. From 1 center in North Austin, our movement has inspired thousands of clinicians and operators. Today, the ABC community is 10,000+ strong, serving thousands of children with ASD. Growth with intentionality: We have an intentional focus on our core values. Each center is purpose-built, and each community of teammates is nurtured.

JOB DESCRIPTION:

We are looking for an organized, proactive, and resourceful Office Manager + Executive Assistant who thrives in a fast-paced environment and is passionate about creating exceptional guest and teammate experiences—while also serving as a key support to our executive leadership team.

MINIMUM JOB REQUIREMENTS:

• Candidates must be located in Austin, Texas or surrounding areas.
• Must be physically present at ABC Corporate Office five days a week.
• 2–4 years of experience in a professional office setting.
• Prior experience in executive support, administrative coordination, or office management is expected.
• Bachelor’s Degree preferred.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong communication skills with a professional, positive, and approachable demeanor.
• Ability to multitask, manage priorities independently, and stay organized under pressure.
• High discretion and confidentiality in handling sensitive executive matters.
• Proven ability to support executives in dynamic, fast-paced environments.
• Desire to be part of a warm, high-performing, and mission-driven culture.

PHYSICAL REQUIREMENTS:

• Ability to sit, stand, and walk and assume a variety of positions
• Ability to lift or move up to 50 pounds
• Ability to maintain near and far visual acuity
• Must be able to be physically present at assigned job location
• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards

WHY CHOOSE THIS ROLE AT ABC:

• Demonstrate service excellence and operational efficiency, fostering a culture of collaboration, support, and growth.
• Strategic Planning: Support company-wide initiatives and C-suite priorities by optimizing schedules, processes, and internal communications.
• Impactful Support: Empower teammates and executive leadership alike with responsive administrative support and seamless coordination.

DUTIES AND RESPONSIBILITIES:

• Serves as the central point of contact for operational and administrative needs at our corporate HQ; ensures smooth day-to-day office functionality.
• Supports C-suite executives with calendar management, meeting coordination, and prioritization of daily schedules.
• Coordinates internal and external meetings, board room bookings, and special events across departments.
• Manages ad hoc projects on behalf of leadership, following through on deadlines, deliverables, and communications.
• Acts as liaison between executives, internal teammates, clients, and external partners with clear, timely, and professional communication.
• Maintains discretion and confidentiality while handling sensitive and executive-level information.
• Oversees meeting space availability, guest readiness, and daily facility needs; manages office supplies, kitchen stocking, and building access.
• Leads procurement for office supplies and SWAG; manages vendor relationships and negotiates rates for services as needed.
• Promotes a positive, connected office culture by planning happy hours, office lunches, and teammate recognition events.
• Coordinates travel arrangements for employees and executives, ensuring alignment with ABC travel policy and providing on-demand support.
• Actively manages HQ phone and email communications with professionalism and attention to detail.