HR & Accounting Assistant at Youthnet

Mount Vernon, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Jun, 26

Salary

24.0

Posted On

10 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Attention To Detail, Organizational Skills, Communication Skills, Collaboration, HRIS Management, Payroll Processing, Accounts Payable, QuickBooks Online, Bill.com Proficiency, Vendor Management, Expense Reimbursement, Data Entry, Confidentiality, Audit Documentation

Industry

Non-profit Organizations

Description

Description Youthnet is a nonprofit agency committed to serving children, youth and families. Most of our programs revolve around foster care services for children and youth, but we also partner with and support families in need. Ultimately, we are working together to create opportunities for healing from the past and promoting hope for the future. Youthnet is proud to serve children, youth and families in 16 counties across Washington State. As our organization continues to grow, we are seeking a collaborative and detail-oriented HR & Accounting Assistant to join our team in Mount Vernon, Washington. This is a full-time, hybrid role reporting to the Mount Vernon office at least 3 days per week. The HR & Accounting Assistant will provide administrative and operational support to Human Resources and Finance teams. A high level of attention to detail and accuracy is vital in this role. What You Will Do HR Support Maintain employee personnel files (digital and paper) Track onboarding paperwork (I-9, W-4, direct deposit, policy acknowledgments) Monitor training and compliance documentation Update employee data in HRIS/payroll systems Assist with timecard collection for payroll processing Maintain strict confidentiality of employee information Other HR assignments on a project basis Accounts Payable / Transactional Finance Support Collect and open mail; route invoices for approval Enter all A/P invoices into QuickBooks or payment system Process staff mileage and expense reimbursements Process foster parent payments Enter EFT and bill-pay transactions after approval Maintain vendor W-9 files and 1099 tracking support Onboard new vendors (collect W-9, ACH info, contact info) Match Divvy transactions to receipts in QBO Maintain organized A/P documentation for audit Deposits & Cash Entry Prepare and record check deposits Record electronic deposits in QBO Maintain deposit logs and notify Accountant of payments received Track undeposited funds Resource Development Administrative Support Enter donor data into Bloomerang Track in-kind and non-cash donations Assist with donor acknowledgements Provide donor reports/exports to fundraising staff Track gift card and Argus fund entries (data entry only) Administrative & Systems Collect mail from Post Office Maintain organized financial and HR procedure documents in Google Drive Assist with audit documentation gathering Note: This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties as requested by their supervisor. Requirements What You Will Bring High school diploma or GED required. Coursework/training or Associate's degree in Human Resources, Accounting, Business Administration, or related field preferred. Two or more years of progressive administrative experience, nonprofit or mission-driven organization preferred. Excellent organizational skills with attention to detail and ability to manage multiple priorities. Excellent communication skills and ability to work collaboratively. Proficiency with Google Workspace, Microsoft Office Suite, Quickbooks Online, Bill.com and HRIS platforms (Paylocity preferred). Ability to handle confidential information Youthnet Perks Youthnet offers a professional, caring and fun work environment where our team members feel supported and inspired. Our culture values collaboration, personal growth, and the meaningful impact of our work. Whether you're in the field or behind the scenes, you'll be part of a team that’s passionate about making a difference—and enjoys doing it together. We provide the following benefits to ensure our employees can thrive: 30-40 Hours per week depending on work load Competitive annual compensation with a range of $20-24 per hour, dependent on qualifications Health, dental, vision insurance options for employees and dependents Generous time off policies beginning at 27 days per year of PTO and 11 paid holidays Career development opportunities A supportive mission-aligned team environment Youthnet provides equal opportunity for all applicants without regard to race, color, religion, sex (including pregnancy), national origin, ancestry, age, disability, genetic information, marital status, sexual orientation, veteran status, or any other basis protected by state or federal law.

Responsibilities

This role provides administrative and operational support to the Human Resources and Finance teams, handling tasks such as maintaining employee files, processing payroll inputs, managing accounts payable, processing reimbursements, and handling donor data entry.