JOB SUMMARY

The HR Admin Assistant requires close collaboration with the Director of Operations, a Mandarin speaker, to ensure effective communication and seamless coordination of HR and administrative tasks. The ideal candidate will support HR functions, handle administrative duties, and act as a bridge for bilingual communication within the team, fostering a smooth workflow and efficient operations.

REQUIREMENTS & SKILLS

• Fluency in Mandarin and English is mandatory.
• Proven experience in an administrative or HR support role, preferably in a multicultural environment.
• Proficient in organizing events, meetings and travel arrangements.
• Ability to collaborate effectively with team members, including coordinating with a Mandarin-speaking Director of Operations.
• Proactive approach to identifying and resolving issues efficiently
• Exceptional attention to detail and ability to manage multiple tasks simultaneously.
• Highly organized with excellent attention to detail.
• Strong understanding of HR processes and best practices.
• Meticulous with a focus on delivering high-quality results.
• Self-sufficient, able to work effectively in a fast-paced environment.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with HR software is a plus.
  Job Type: Full-time
  Pay: From AED6,000.00 per month

Experience:

• Administrative: 3 years (Required)
• Logistics: 3 years (Required)

Language:

• Mandarin (Required)

1. Office Management

• Manage office supplies and inventory, ensuring availability and timely replenishment.
• Coordinate office maintenance and repairs to maintain a safe and efficient workplace.
• Oversee the cleanliness and organization of the office environment.

1. Clerical Tasks

• Maintain accurate filing systems and ensure records are up to date.
• Perform data entry and manage databases efficiently.
• Handle correspondence, including emails and letters, promptly and professionally.

1. Scheduling and Coordination

• Schedule and organize meetings, appointments, and events.
• Coordinate travel arrangements and prepare detailed itineraries.
• Manage calendars for executives or team members, ensuring optimal time management.

1. Communication

• Answer and direct phone calls to the appropriate departments or individuals.
• Greet and assist visitors, ensuring a welcoming and professional environment.
• Prepare and distribute memos, reports, and other official documents as required.

1. Human Resources Support

• Assist with onboarding processes for new employees, including documentation and orientation.
• Provide administrative support to the HR team in daily operations.
• Assist with recruitment processes, including coordinating interviews and maintaining candidate records.
• Schedule and coordinate HR meetings, maintaining team calendars.
• Handle employee inquiries and facilitate communication within the HR department.
• Support HR projects and initiatives, ensuring timely completion of tasks.

1. Project Support

• Assist in project planning and execution by managing timelines and deliverables.
• Track project progress and provide status updates as needed.
• Prepare presentations and reports for project meetings to support decision-making.

1. Event Planning

• Organize company events, meetings, and conferences with attention to detail.
• Manage event logistics, including venue selection, catering, and scheduling.
• Handle event-related communications and follow-ups to ensure smooth execution.