HR Admin Assistant at Socotec

Hà Nội, , Vietnam -

Full Time

Start Date

Immediate

Expiry Date

08 Jun, 26

Salary

0.0

Posted On

10 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Employee Records Maintenance, HR Reporting, ISO Compliance, Personnel Records, Onboarding, Offboarding, Visa Procedures, Work Permit Procedures, Labor Law Compliance, Payroll Preparation, Social Insurance Management, Internal Communication, Employee Engagement, Conflict Resolution, Organizational Skills, Detail Oriented

Industry

Environmental Services

Description

Company Description SOCOTEC VIETNAM is a technical support platform for the SOCOTEC Group providing expert services on a range of projects in testing, inspection and certification (TIC) in the construction and infrastructure sectors. Around the globe, more than 15,000 experts in 26 countries across 5 continents deliver professional services in construction, buildings & real estate, infrastructures, environment & safety and certification. We are currently expanding our organization and are looking for an HR Assistant to join our growing team and help deliver high-quality projects to our clients. Job Description HR Administration: ▪ Maintain accurate employee records and ensure data integrity. ▪ Assist with the preparation of HR reports and analytics. ▪ Apply human resource regulations according to ISO. ▪ Follow and prepare personnel records such as leave, timekeeping, etc. ▪ Update information and regulations related to human resources. ▪ Synthesize and update information for human resources reporting ▪ Facilitate the onboarding process for new hires, including orientation and necessary documentation. ▪ Prepare documents for employees' onboarding & outboarding process & update changes ▪ Do the visa and work permit procedures and support trade union activities. Compliance: ▪ Ensure adherence to labor laws and company policies. ▪ Assist in the implementation of HR compliance initiatives and training. Compensation & Benefits (C&B): ▪ Support monthly payroll preparation, including timesheet consolidation, overtime calculation, leave balance tracking, and ensuring payroll accuracy and timely submission. ▪ Coordinate with Accounting to ensure accurate salary payment and payroll reconciliation. ▪ Manage Social Insurance, Health Insurance, and Unemployment Insurance procedures (employee registration/deregistration, salary adjustments, benefit claims such as sick leave, maternity leave, etc.). ▪ Maintain payroll records and ensure compliance with company policies and local labor regulations. ▪ Assist in administering employee benefits, allowances, bonuses, and other welfare programs. ▪ Support preparation of labor contracts, amendments, salary adjustment letters, and related documentation. Internal Communication & Employee Relations/ Engagement: ▪ Develop and coordinate internal communication plans aligned with company activities, HR initiatives, and corporate values. ▪ Prepare and deliver internal communication content (announcements, newsletters, emails, internal posts, event materials, etc.) in a clear and engaging manner. ▪ Coordinate and organize company events and employee engagement activities ▪ Collaborate with management and other departments to ensure consistent messaging and effective internal information flow. ▪ Support employer branding initiatives by aligning internal communication with external branding activities. ▪ Gather employee feedback and propose improvement initiatives to enhance employee engagement and workplace culture. ▪ Ensure internal communication materials are aligned with company policies and corporate identity guidelines. ▪ Act as a point of contact for employee inquiries and concerns. ▪ Support conflict resolution and provide guidance on HR policies and procedures. Other tasks when required by management Qualifications - 2-3 years minimum experience in Human Resources. - Bachelor’s degree in human resources, Business Administration, or related field required. - Good proficiency in verbal and writing in English. - Capable of working with staff at all levels with the ability to build effective partnerships. - Strong organizational skills; creative problem solver; detail oriented; accurate proofreader. - Strong verbal and written communication skills - Maintain current knowledge and understanding of regulations, laws, industry trends, practices. Additional Information - Attractive salary and bonus with annual revision - Compulsory insurance pay as gross monthly salary - 15 annual leave days (Women) & 13 annual leave days (Men) - increasing with length of service & seniority, 15 working from home days each year - 42 hours per week (30 minute early finish every Friday), flexible working hours options - Team-building activities, Sport Clubs - Cooperation with colleagues around the world in a leading global group - Strong team spirit in an entrepreneurial environment of a growing company - People values, social responsibility and sustainability - Opportunities for self-development and career advancement - Internal training course (technical, language, soft skills)

Responsibilities

The HR Assistant will manage core HR administration tasks including maintaining employee records, assisting with reporting, handling onboarding/offboarding, and managing visa/work permit procedures. Additionally, responsibilities cover supporting monthly payroll, administering social insurance, and coordinating internal communication and employee engagement activities.