HR & Admin Assistant at Telelink

Sharjah, Dubai, United Arab Emirates -

Full Time

Start Date

Immediate

Expiry Date

22 Dec, 26

Salary

120000.0

Posted On

23 Sep, 26

Experience

7 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Industry

Information Services

Description

Full job description

We are looking for a proactive and organized HR / Admin Assistant to support our HR and administrative operations at our MEP contracting company in the UAE. The role requires a detail-oriented individual who can handle a wide range of HR support functions and general office administration efficiently. The ideal candidate should be able to work in a fast-paced construction environment and manage multiple responsibilities with professionalism and discretion.

Key Responsibilities

Assist in the recruitment process, including posting job advertisements, screening CVs, scheduling interviews, and coordinating with candidates and hiring managers.
Maintain and update employee records, HR databases, and personnel files in an accurate and timely manner.
Support onboarding and offboarding processes, including preparing offer letters, employment contracts, visa documentation, and exit formalities.
Coordinate with PRO and government relations team for visa processing, labour contracts, Emirates ID renewals, and other authority-related requirements.
Handle day-to-day administrative tasks including correspondence, document filing, courier management, and office supply procurement.
Assist in tracking employee attendance, leave records, and timesheets in coordination with the payroll team.
Support the organization and coordination of company events, trainings, and internal meetings.
Ensure all HR and administrative activities are carried out in compliance with UAE Labour Law and company policies.
Respond to employee queries regarding HR policies, procedures, and benefits in a professional and timely manner.
Assist management with reports, presentations, and any other administrative requirements as needed.

Requirements

Bachelor's Degree in Human Resources, Business Administration, or a related discipline.
2–4 years of experience in an HR or administrative support role, preferably within the construction or MEP contracting industry in the UAE.
Proficient in MS Office (Word, Excel, Outlook, PowerPoint) and HR management systems.
Strong organizational skills with the ability to handle multiple tasks and meet deadlines.
Excellent communication skills in English; Arabic is an advantage.
High level of confidentiality, integrity, and attention to detail.
Work Location: In person

Responsibilities

Full job description

Key Responsibilities

Assist in the recruitment process, including posting job advertisements, screening CVs, scheduling interviews, and coordinating with candidates and hiring managers.
Maintain and update employee records, HR databases, and personnel files in an accurate and timely manner.
Support onboarding and offboarding processes, including preparing offer letters, employment contracts, visa documentation, and exit formalities.
Coordinate with PRO and government relations team for visa processing, labour contracts, Emirates ID renewals, and other authority-related requirements.
Handle day-to-day administrative tasks including correspondence, document filing, courier management, and office supply procurement.
Assist in tracking employee attendance, leave records, and timesheets in coordination with the payroll team.
Support the organization and coordination of company events, trainings, and internal meetings.
Ensure all HR and administrative activities are carried out in compliance with UAE Labour Law and company policies.
Respond to employee queries regarding HR policies, procedures, and benefits in a professional and timely manner.
Assist management with reports, presentations, and any other administrative requirements as needed.

Requirements

Bachelor's Degree in Human Resources, Business Administration, or a related discipline.
2–4 years of experience in an HR or administrative support role, preferably within the construction or MEP contracting industry in the UAE.
Proficient in MS Office (Word, Excel, Outlook, PowerPoint) and HR management systems.
Strong organizational skills with the ability to handle multiple tasks and meet deadlines.
Excellent communication skills in English; Arabic is an advantage.
High level of confidentiality, integrity, and attention to detail.
Work Location: In person