JOB REQUIREMENTS:

• Minimum Diploma in Human Resource Management, Business Administration, or a related field.
• At least 5 years of relevant working experience in administrative and/or HR functions.
• Familiarity with HR systems (e.g., Infotech or similar platforms) will be an advantage.
• Ability to handle sensitive and confidential information with discretion and in accordance with PDPA regulations.
• Strong communication and interpersonal skills
• Detail-oriented, able to multi-task effectively, and work independently in a dynamic environment.

• Manage incoming phone calls professionally, including message-taking and call transfers to relevant departments.
• Provide general administrative and clerical support such as document typing, printing, filing, mailing, and courier arrangements.
• Handle the renewal and tracking of insurance policies, operational permits, and certifications.
• Liaise with external vendors regarding the procurement, renewal, maintenance, and inquiries related to office equipment and assets.
• Raise purchase orders using enterprise systems (e.g., SAP or similar platforms).
• Support HR functions including attendance tracking, HR-related purchases, and maintaining employee leave and personal records in compliance with PDPA.
• Assist with the recruitment process, including the preparation of application forms and coordination of interviews.
• Provide support in organizing internal functions, employee engagement activities, and welfare-related events.
• Assist in maintaining documentation in line with HR, ISO, and other organizational policies and procedures.
• Facilitate onboarding processes such as arranging orientation sessions, coordinating IT access, and preparing workstations for new hires.
• Manage and arrange courier services and handle the packing of outgoing items.
• Prepare and record minutes for departmental and compliance-related meetings (e.g., ISO).
• Coordinate employee training programs and maintain updated training records.
• Schedule and manage employee medical check-ups required for employment-related purposes.
• Perform other duties as assigned by the HR or management team in support of organizational operations.