We are looking for a professional and result-driven HR Admin/Receptionist/Executive Assistant for our office in Jumeirah Lakes Tower, Dubai. The candidate has to be Result-oriented, Multi-tasker, Self-Motivated, and a team player with Quick-thinking and decision-making skills, proactive in nature.

NOTE: APPLICANTS WITHOUT WORK EXPERIENCE WILL NOT BE ENTERTAINED.

Job Type: Full-time
Pay: AED3,500.00 - AED4,000.00 per month

Experience:

• UAE Admin: 1 year (Required)

Requirements:

• Previous working experience in UAE Real Estate industry for minimum 1 year. Previous experience as an Admin/HR/Executive Assistant is advantageous.
• Outstanding verbal and written communication skills in English language.
• Proficient in Microsoft applications, managing online calendars/appointments, and in using office equipments.
• Smart professional and presentable appearance at all times.
• Highly independent, can work under pressure and dedicated toward his/her responsibilities
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to multitask and strong organizational skills

HR Tasks:

• Assist with Recruitment, Orientation, Onboarding and Offboarding of employees.
• Updating all Employee Records on timely basis in relevant folders and files
• Ensure all HR related documents are renewed on time
• Maintain and follow all HR procedures
• Coordinate with PRO for all visa related inquiries and procedures

Administrative Support:

• Assist the MD with administrative tasks, including scheduling appointments, managing calendars, and arranging meetings.
• Prepare correspondence and reports as required.
• Maintain and update contact lists, databases, and filing systems.
• Coordinate travel arrangements and accommodation for MD, as needed.
• Handle general clerical duties such as photocopying, scanning, and faxing.
• Handle the duties of Sales Coordinator in his/her absence.
• Maintain a log of usage of company assets.
• Ensure all Corporate Assets are renewed on timely basis and all records are updated

Office Caretaking:

• Ensure the office is clean, organized, and presentable at all times.
• Monitor and order office supplies, ensuring adequate stock levels.
• Coordinate with vendors for office maintenance and repairs.
• Oversee opening and closing procedures of the office.
• Assist in organizing office events and meetings.
• Coordinate with Office Assistant for cleanliness and hospitality.
• Ensure that any information and documentation recorded in the CRM software are correct and completely uploaded in the correct folders.
• Proper coordination with the Finance department for any ongoing payment requests, and ensuring that all amounts requested are correct and relevant to the services to be rendered to the client. Prioritize to maintain low cost for all actions and ensure fewer expenses in any way whatsoever. Proper settlement of funds coordinating with Finance Department.
• Cooperation and maintaining business relationships with all third parties and developers. Promote a healthy business atmosphere between all company suppliers.

Front Desk Operations:

• Greet visitors and clients in a friendly and professional manner.
• Answer incoming calls, redirect calls, and take accurate messages.
• Maintain a tidy and organized reception area.
• Manage the visitor log and ensure security procedures are followed.
• Handle incoming and outgoing mail, packages, and courier services.

Requirements:

• Previous working experience in UAE Real Estate industry for minimum 1 year. Previous experience as an Admin/HR/Executive Assistant is advantageous.
• Outstanding verbal and written communication skills in English language.
• Proficient in Microsoft applications, managing online calendars/appointments, and in using office equipments.
• Smart professional and presentable appearance at all times.
• Highly independent, can work under pressure and dedicated toward his/her responsibilities
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to multitask and strong organizational skills.