HR & Admin Specialist at Avery Dennison

Shah Alam, Selangor, Malaysia -

Full Time

Start Date

Immediate

Expiry Date

26 Apr, 26

Salary

0.0

Posted On

26 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Human Resources, Administration, Recruitment, Onboarding, Documentation, Compliance, Coordination, Communication, Attendance Tracking, Leave Management, Permit Renewals, Hostel Management, Labour Laws, Immigration Requirements, Statutory Compliance, Office Management, Travel Arrangements

Industry

Packaging and Containers Manufacturing

Description

Company Description Avery Dennison Corporation (NYSE: AVY) is a global materials science and digital identification solutions company that provides branding and information labeling solutions, including pressure-sensitive materials, radio-frequency identification (RFID) inlays and tags, and a variety of converted products and solutions. The company designs and manufactures a wide range of labeling and functional materials that enhance branded packaging, carry or display information that connects the physical and the digital, and improve customers’ product performance. The company serves an array of industries worldwide, including home and personal care, apparel, e-commerce, logistics, food and grocery, pharmaceuticals and automotive. The company employs approximately 36,000 employees in more than 50 countries. Reported sales in 2022 were $9.0 billion. Learn more at www.averydennison.com. Job Description Human Resources Oversee recruitment, onboarding, and induction for both local and foreign workers, ensuring proper preparation, verification, and filing of all employment documentation. Manage HR administration for shopfloor and non-exempt employees, including attendance tracking, overtime processing, leave management, and maintenance of personnel records. Coordinate foreign worker recruitment and documentation, working closely with recruitment agencies to arrange arrivals, schedules, transportation, and accommodation. Apply for and manage SKHPPA insurance and IG online in compliance with FWCMS requirements, prior to submission of the Calling Visa (VDR) application. Schedule and monitor FOMEMA medical examinations at approved panel clinics, ensuring timely completion and record updates. Oversee foreign worker hostel management, welfare, permit renewals, cancellations, and repatriation, ensuring compliance with regulatory requirements. Maintain accurate and up-to-date HR records for all employees, including contracts, work permits, insurance, medical reports, and compliance timelines. Administration & Office Management Oversee day-to-day office administration including facilities coordination, office supplies, housekeeping standards, filing systems, and IT coordination. Manage reception and front desk activities, visitor handling, incoming calls, mail, parcels, courier arrangements, meetings, and company events. Arrange travel bookings, accommodation, and visitor reception when required. Qualifications Minimum 3 years of experience in HR & Administration, preferably in a manufacturing or factory environment. Hands-on experience managing local and foreign workers, including recruitment documentation, PLKS, FOMEMA, SKHPPA, IG, VDR, and hostel management. Experience handling shopfloor / non-exempt employees and union matters. Good knowledge of Malaysian labour laws, immigration requirements, and statutory compliance. Strong coordination, documentation, and communication skills.

Responsibilities

The HR & Admin Specialist will oversee recruitment, onboarding, and HR administration for both local and foreign workers, ensuring compliance with documentation and regulatory requirements. Additionally, they will manage day-to-day office administration and coordinate various office activities.