HR & Admin Specialist (d/f/m) at JA Solar GmbH

Madrid, Community of Madrid, Spain -

Full Time

Start Date

Immediate

Expiry Date

08 Oct, 26

Salary

0.0

Posted On

10 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

HR Operations, Payroll Coordination, Office Management, Employee Lifecycle Management, Spanish Labour Legislation, Occupational Health & Safety, Stakeholder Management, Microsoft Office, HRIS, ERP Systems, Business Travel Coordination, Vendor Management, English Proficiency, Spanish Proficiency, Administrative Support, Employee Engagement

Industry

Renewables & Environment

Description

Your mission Job Title HR & Admin Specialist Position, Location, Department Full-time | Madrid | HR & Admin Europe Position Summary The HR & Admin Specialist is responsible for delivering day-to-day HR operations and administrative support to ensure efficient office operations and a positive employee experience. The role supports the full employee lifecycle, local HR administration, payroll coordination, office management, and general administrative activities while ensuring compliance with company policies and local legislation. As an individual contributor, the role works closely with the Head of HR & Admin Europe, HR Business Partners, employees, and external service providers to deliver high-quality operational HR and administrative services. Reporting Line Reports to the Head of HR & Admin Europe Major Responsibilities HR Operations Support the full employee lifecycle, including onboarding, offboarding, and employee administration. Maintainaccurateemployee records, HR documentation, attendance, leave management, and HR system updates. Coordinate monthly payroll administration by collecting and validating payroll information and acting as the liaison with external payroll providers. Support employee benefits administration and coordinate with external providers. Support local Occupational Health & Safety (PRL) activitiesin accordance with Spanish legislation. Provide day-to-day HR support to employees regarding HR policies, payroll, benefits, social security, and administrative matters. Support employee engagement initiatives, internal events, and employer branding activities. Office & Administrative Support Coordinate day-to-day office operations, facilities, office supplies, and workplace services. Manage office correspondence, visitors, documentation, filing systems, and administrative records. Coordinate domestic and international business travel and act as the primary contact for travel service providers. Manage contracts and internal approval processes for office-related services. Maintain local IT inventory and coordinate IT-related requests with internal and external support teams. Vendor & Financial Administration Support accounts payable processes and coordinate invoices with Finance. Coordinate relationships with office suppliers and external service providers. Support procurement of office-related services andidentifycost-effective administrative solutions. Cross-Functional Support & Continuous Improvement Collaborate with HR, Finance, IT, Legal, and other internal functions to support business operations. Contribute to continuous improvement of HR and administrative processes, documentation, and ways of working. Support additional HR and administrative projects as assigned. Your profile Performance Indicators Accuracy and timeliness of HR administration and payroll coordination Employee satisfaction with HR and administrative support Timely onboarding and offboarding execution Accuracy of employee records and HR documentation Efficient office operations and vendor management Compliance with local labour legislation, PRL requirements, and internal policies Delivery of assigned HR and administrative projects Required Qualifications Bachelor's degree in Human Resources, Business Administration, Administration, or a related field. Minimum 2 years of experience in HR operations, office administration, or a related support function. Experience supporting payroll administration, employee lifecycle processes, and office operations. Experience with Spanish labour legislation and Occupational Health & Safety (PRL) requirements is an advantage. Experience coordinating domestic and international business travel is an advantage. Proficiencyin Microsoft Office and HRIS/ERP systems. Fluent in Spanish and English (C1); Chinese is an advantage. Skills & Competencies Strong organizational and administrative skills with excellent attention to detail. Service-oriented mindset with a proactive and hands-on approach. Strong communicationand stakeholder management skills. Ability to manage multiple priorities in a fast-paced, multicultural environment. Structured, reliable, and solution-oriented working style. Strong collaboration skills and ability to work effectively across functions. High levelof discretion and professionalism when handling confidential information. Travel Requirement Occasional travel within Europe as required. Why us? About us JA Solar was founded in 2005. As a photovoltaic power generation solution platform we continue to advance the "One Body, Two Wings" strategy. The "One Body" refers to our main industry chain integrating silicon wafers, cells, and modules, while the "Two Wings" refer to our PV auxiliary materials and equipment industry and PV+ application scenario solutions. In 2019, JA Solar was officially listed on the A-share market (stock symbol: "JA Solar"; stock code: 002459). With continuous technological innovation, stable financial strengths, and a well-developed global sales and service network, JA Solar has been widely recognized by domestic and international customers and has been listed in the "Fortune 500 China 500" and "Global Top 500 New Energy Enterprises" for multiple consecutive years.

Responsibilities

The role manages day-to-day HR operations, including payroll coordination, employee lifecycle administration, and compliance with Spanish labor laws. Additionally, it oversees office facilities, vendor relationships, and general administrative support to ensure efficient workplace operations.