HR Admin Specialist at HM Group

Shibuya, , Japan -

Full Time

Start Date

Immediate

Expiry Date

31 Aug, 26

Salary

0.0

Posted On

02 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

HR Administration, HRIS Management, SuccessFactors, Employee Lifecycle Management, Onboarding, Offboarding, Payroll Support, Labor Law Compliance, Stakeholder Management, Data Hygiene, MS Office 365, AI Tools for Translation, Confidentiality, Employee Relations Documentation, Vendor Billing Management, English Proficiency

Industry

Retail

Description

Job Description WHAT YOU’LL DO The HR Admin Specialist supports efficient HR operations by administering the full colleague and candidate lifecycle, from recruitment and pre-boarding through to payroll inputs and exit. You enable HR systems accuracy, translations, and smooth day-to-day People service delivery across the market. You are a detail-oriented and dependable HR professional who brings accuracy, discretion, and a collaborative spirit to support multiple HR functions. By acting in line with our Values, having a growth mindset, and acting as a role model, you contribute to H&M’s business success through people engagement. At H&M, WHAT you do is as important as HOW you do it. You will: Manage onboarding, offboarding, and lifecycle documentation for Store Managers and Support Office colleagues, providing standardized templates for execution. Create and maintain accurate employee records in HRIS systems (SuccessFactors), conducting regular data hygiene checks and system housekeeping. Handle day-to-day HR queries from colleagues and managers within established local labour law frameworks. Draft and support ER case documentation and coordinate exit interview logistics. Coordinate the localization and translation of HR content using AI tools, collaborating with local teams for accuracy and brand alignment. Support HR audits and vendor billing management while continuously driving operational workflow improvements. WHO YOU’LL WORK WITH As an HR Admin Specialist, you’ll work closely with People Function colleagues, Support Office colleagues, and Store Managers to ensure smooth processes and reliable service delivery. This role reports to the Payroll Manager. WHO YOU ARE We are looking for people with... Diploma or degree in Human Resources, Business Administration, or a related field. 1–3 years of experience in HR administration, HR operations, or maintaining employee data records. Proficiency in HRIS tools (SuccessFactors or equivalent) and advanced MS Office 365 skills. Required proficiency in English. Experience supporting payroll or rewards processes is a plus. And people who are... Highly organized with strong administrative skills and strict attention to detail and accuracy. Excellent communicators capable of cross-functional collaboration and stakeholder management. Discreet with a proven ability to handle highly sensitive and confidential information. Digitally savvy and comfortable working with HR systems, automation, and AI tools to improve efficiency and accuracy. True ambassadors of our Values, acting with a collaborative, proactive, and improvement-oriented mindset. Additional Information WHY YOU’LL LOVE WORKING HERE At H&M Group, we are proud to be a vibrant and welcoming company. We offer our colleagues attractive benefits with extensive development opportunities around the globe. All our colleagues receive a global employee discount, usable on all our H&M Group brands in stores and online. Brands covered by the discount are H&M (Beauty and Move included), COS, Weekday, Monki, H&M HOME, & Other Stories, ARKET, Afound. In addition to our global employee discount, all our colleagues are included in our H&M Incentive Program – HIP. You can read more about our H&M Incentive Program here. In addition to our global benefits, all our local markets offer different competitive perks and benefits. Please note that they may differ between employment type and countries. JOIN US Our uniqueness comes from a combination of many things – our inclusive and collaborative culture, our strong values, and opportunities for growth. But most of all, it’s our people who make us who we are. Take the next step in your career together with us. The journey starts here. If you feel that your experience, skills and ambitions are right for this role, please send your application in English as soon as possible, but no later than June 16, 2026. Due to data policies, we only accept applications through career page. *We are committed to a recruitment process that is fair, equitable, and based on competency. We therefore kindly ask you to not attach a cover letter in your application.

Responsibilities

The HR Admin Specialist manages the full colleague and candidate lifecycle, including onboarding, offboarding, and maintaining accurate records in SuccessFactors. They also handle day-to-day HR queries, support ER documentation, and coordinate the localization of HR content.