HR Administration Assistant

at  Tameside and Glossop Integrated Care NHS Foundation Trust

Band 3 - Permanent (22.5 Hours) includes opportunity to study to Level 3 HR Assistant Apprenticeship
An exciting opportunity has arisen for a proactive and enthusiastic individual to join our Human Resources (HR) team. The successful candidate will have the chance to make a real difference to our staff and patients by providing a comprehensive administrative support to the HR Function. As a HR Admin Assistant you will predominantly be providing administration support to the HR Business Partner Team with opportunity to get involved in various HR projects as support.
Interviews Thursday 11th July
To act as the first point of contact for all HR queries, redirecting queries appropriately when necessary.
To provide full administrative support to the HR Team. This will include typing and creating letters using the Trust’s template letters, updating database information, monitoring and producing monthly reports, providing employment references and confirmation of employment letters and carrying employment re-checks such as Right to Work in UK and Disclosure and Barring Service (DBS) checks.
Administration of Job matching process, includes keeping the spreadsheet up to date, dates for panels, updating of forms, preparing job descriptions etc.
Tameside and Glossop Integrated Care NHS Foundation Trust serves a community of 250,000 people across Tameside & Glossop. We provide a range of services both within the hospital and across our community for both adults and children. Our vision is to improve health outcomes for our population and influence wider determinants of health through collaboration with our health & care partners.
We have a clear set of values & behaviours which we expect all of our staff to demonstrate:
Safety
Care
Respect
Communication
Learning
We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.
We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from Black, Asian & minority ethnic candidates, LGBTQ+ & Disabled people.
Benefits include; flexible working, 27-33 days annual leave plus bank holidays, sick pay, NHS Pension Scheme, free eye tests and health checks, gym discount, free bicycle loan scheme, salary sacrifice car scheme, support with stress, bereavement, relationships, finance, and much more.

SECTION 2- KNOWLEDGE AND SKILLS

1. Excellent communication skills, in order to convey information to staff, managers and members of public, some of which may be unwelcome.
2. To be able to deal with a busy workload with various conflicting priorities. To be able to manage own workload to ensure that all aspects of the role are fulfilled efficiently and effectively.
3. Understanding of the main principles of HR polices and procedures, well enough to be able to advise others, and to train new staff if necessary.
4. Understanding of NHS terms & conditions for all staff groups, including Agenda for Change and Medical & Dental. To be able to draft contracts based on information taken from these terms & conditions.
5. Ability to type and use IT systems such as Word, Excel and Outlook is essential. The ability to use internet sites such as NHS Jobs, ESR (in house payroll system)will be required, as well as the ability to use complex databases where necessary

1. To be first line point of contact for face-to-face, email or telephone HR queries, to deal with personally or to escalate to the Assistant HR Business Partner / HR Business Partner if required.
2. To communicate accurate low level HR related information and advice to staff, managers and members of the public in a courteous and professional manner.
3. To provide an efficient HR administrative service to the relevant Assistant HR Business Partners/HR Business Partners advise on the Trust’s HR policies and relevant paperwork/documentation.
4. To be responsible for drafting basic Contracts of Employment to send to the successful candidate, based on the relevant terms & conditions of service.
5. To complete allocate standard Divisional Management Team meeting reports and take notes of meetings (Staff Partnership, HR DMT) on a monthly.
6. To provide general administrative support to the HR team where necessary.
7. Where appropriate, to provide references or ‘To Whom it May Concern’ letters on request for members of staff for employment, housing or immigration purposes, escalating to a senior HR colleague for guidance if necessary.
8. To provide administrative support to the monthly Staff Partnership Forum, this includes note taking.
9. Coordination of management of HR training prospectus, includes communicating dates, updating prospectus, coordinating feedback, meet, booking of rooms etc.
   10.Project support of Policy Development, includes making amendments to policies, circulating to staff side colleagues and management, updating policy development schedule for monthly HR DMT etc.
   11.Administration of standard reports for HR Business Partner.
   12.To support HR Business Partner with management of sickness absence, includes scheduling dates for meetings, drafting template letters etc.
   13.Administration of Job matching process, includes keeping the spreadsheet up to date, dates for panels, updating of forms, preparing job descriptions etc.
10. To collect, open and distribute the post on daily basis.