Job Title: HR Administrative Assistant
Department: Human Resources
Location: 15 Shoreham Lane, Halifax, NS
Employment Type: Full Time

COMPANY SUMMARY:

Coast Staffing is Atlantic Canada’s growing staffing, recruitment, and HR agency. We have the capacity to build meaningful, long-lasting relationships with all of our clients. We’re committed to providing solutions with the best possible results. We specialize in recruitment for health care workers, and foreign workers looking to immigrate to Canada.

JOB SUMMARY:

The HR Administrative Assistant provides administrative support to the Human Resources department, assisting with day-to-day operations, employee records maintenance, recruitment processes, and HR-related communications. This role ensures smooth HR operations and helps uphold organizational compliance and efficiency.

QUALIFICATIONS:

• High school diploma or equivalent; associate’s or bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• 1-2 years of experience in an administrative or HR support role.
• Strong organizational and multitasking skills.
• Proficient in Microsoft Office (Word, Excel, Outlook); experience with HRIS a plus.
• Excellent verbal and written communication skills.
• High level of discretion and confidentiality.
  Job Types: Full-time, Permanent
  Pay: $15.70-$36.17 per hour

Benefits:

• Company pension
• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Language:

• Mandarin (preferred)

Work Location: In perso

• Assist with recruitment activities, including posting job ads, scheduling interviews, and coordinating onboarding paperwork.
• Maintain and update employee records, both physical and digital, in compliance with internal policies and legal requirements.
• Support the payroll process by collecting timesheets, verifying hours worked, and ensuring timely submission of documentation.
• Prepare HR documents such as employment contracts, offer letters, and internal memos.
• Respond to internal and external HR inquiries and provide excellent customer service to employees and job applicants.
• Assist with planning and execution of employee engagement activities, trainings, and events.
• Maintain confidentiality of sensitive employee data and follow data protection protocols.
• Support benefits administration by collecting enrollment forms and answering routine questions.
• Track and report on HR metrics such as turnover, absenteeism, and training participation.
• Perform other administrative duties as assigned.