HR Administrative Assistant at CSI Leasing Inc

Miami, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Jun, 26

Salary

26.0

Posted On

24 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organization, Confidentiality, Customer Service, Document Control, Microsoft 365, Excel, Outlook, Writing, Note Taking, Bilingual, Spanish, ADP Workforce Now, File Management, Onboarding Logistics, Training Coordination

Industry

Financial Services

Description

HR Administrative Assistant Location: Miami, FL (On-site) Schedule: Monday to Friday, 8:00 a.m.–4:30 p.m. (ET) Reports to: HR Manager Aeroservicios USA is a Miami-based provider of new and refurbished Ground Support Equipment (GSE), serving airlines, cargo and regional operators, charter companies, ground handlers, and FBOs. We are seeking a highly organized HR Administrative Assistant to support the HR Manager with administrative execution and follow-up across key HR processes in a dynamic, operations-focused environment. This employee-facing role serves as the first point of contact for routine HR administrative requests and supports documentation and follow-up across day-to-day HR activities. Responsibilities (Administrative Support) Employee Support * Serve as the first point of contact for employees for routine HR administrative requests (forms, document drop-offs, appointment scheduling, basic process questions). * Provide excellent customer service, gather required information, and route requests to the appropriate process/channel. * Maintain request logs/trackers and follow up to ensure items are completed and closed out. Documentation & File Management * Scan/copy/file and maintain employee records (digital/physical) with strict confidentiality. * Maintain checklists for missing documentation and follow naming conventions/folder structure as directed. Recruiting & Onboarding Logistics * Coordinate interview logistics and candidate communications; maintain tracking lists and reminders. * Provide candidate support, as needed, with online applications and related pre-employment steps, including in-person guidance for individuals who may need assistance completing the process. * Support onboarding document collection, scheduling, and checklist follow-up. * Assist with onboarding and new hire orientation, including support with onboarding documents, benefits orientation, and standard HR procedures, under the direction of the HR Manager. Training Coordination Support * Coordinate training invites, reminders, attendance lists, sign-in sheets, materials, signatures, and training records; scan, upload, file, and track completion of required training and make-up sessions as instructed. Insurance & Benefits Support (Administrative) * Support insurance renewals and Open Enrollment administration by compiling requested information, coordinating documents, tracking deadlines, and assisting employees with enrollment steps/portal navigation as directed. Workers’ Compensation (WC) - Administrative Support * Assist with incident reporting administration and coordinate documentation with the carrier/adjuster as directed (no claim determinations). HR Manager Administrative Support * Provide administrative support to the HR Manager: handle HR-related calls/messages, send emails and reminders as directed, manage mail correspondence, take meeting notes, maintain task tracking, support employee events/activities, and perform other duties as assigned and as needed. * Support payroll-related administrative tasks as needed, including timecard review follow-up, basic timekeeping discrepancy checks, and coordination of missing punches or corrections prior to payroll processing, under the direction of the HR Manager. Qualifications * 2–4 years of administrative experience (HR/Office Admin preferred). * Exceptional organization with paperwork and document control (digital/physical); strong confidentiality. * Excellent customer service; able to provide clear step-by-step guidance for routine processes. * Microsoft 365 (Excel, Word, PowerPoint, Outlook) and PDFs; strong Excel skills. * Strong writing (emails/letters) and strong note taking. * Bilingual (English/ Spanish) required. * Preferred: ADP Workforce Now (WFN) familiarity (admin navigation/basic support). Education * High School Diploma required. * Preferred: Associate degree/some college (Business Administration, HR, or related) or equivalent experience. Benefits * Aeroservicios USA offers a competitive benefits package that includes medical, dental, and vision coverage, 401(k) with company match, paid time off and paid holidays, and company-sponsored short-term disability, long-term disability, and life insurance, subject to eligibility and plan terms. Aeroservicios USA is an Equal Opportunity Employer, including Disability/Veterans.

Responsibilities

This role primarily involves providing administrative support to the HR Manager across key HR processes, including serving as the first point of contact for routine employee administrative requests and managing documentation and follow-up.