HR Administrative Assistant at Diocese of Venice in Florida

Venice, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Feb, 26

Salary

0.0

Posted On

12 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Time Management, Database Management, Microsoft Office Suite, Word Processing, Correspondence Drafting, Travel Arrangements, Calendar Management, Confidentiality, Inventory Control, Meeting Coordination, Communication, Customer Service, Document Management, Team Collaboration, Problem Solving

Industry

Description

Job Title: HR Administrative Assistant, Full-time Temporary Reports to: Director of Human Resources Location: Catholic Center, Diocese of Venice Inc. | Venice, Florida Classification: Hourly/Nonexempt Overview This position provides secretarial and administrative support to the Catholic Centers HR office and requires an experienced administrative assistant who has supported a senior executive in a corporate setting. Special note: this is a full time temporary position starting immediately through the end of January 2026. Job Responsibilities * Answer incoming phone calls. * Receives, greets and directs visitors to the HR office. * Manage multiple high-volume calendars and schedules. * Manage all international and domestic travel arrangements. * Manage all confidential and important documents. * Interacts with sensitive and confidential issues. * Database updates. * Prepare appointment letters, rosters, emails and reports as needed. * Assist with coordination of the Diocesan Pastoral Council, Presbyteral Council, Deans, and Independent Review Board, including meeting preparation, reserving conference rooms and ordering meals. * Facilitate inventory control measures, purchasing, maintaining, and recording inventory for all supplies within office. * Serves as an integral member of a support team. * Other duties as assigned. Qualifications * Minimum of High school diploma or equivalent, bachelor’s degree in business administration or communication is preferred. * 3-5 years experience of administrative assistant support. * Proficiency in word processing, correspondence drafting, database management, Microsoft Office Suite. Ability to use keyboard with speed and accuracy. * Highly effective time management skills. * Ability to work on short deadlines. * Must be a practicing Catholic.

Responsibilities

The HR Administrative Assistant provides secretarial and administrative support to the HR office, managing calendars, travel arrangements, and confidential documents. This role also involves interacting with sensitive issues and assisting with various council coordination tasks.