We are looking for a responsible HR & Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making working flow smoothly and efficiently . Preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
3-5 years in people related roles with 3+ years experience as a human resource manager, recruiter or experience in talent acquisition firm.
Bachelor’s degree in Human Resources, Business Administration or related field.
Proven experience as an HR Manager or in a senior HR role.
In-depth knowledge of California labor laws and HR best practices
Strong leadership, communication and organizational skills.
Ability to handle sensitive information with confidentiality and professionalism
Able to work in a fast-paced environment and meet project dead-line
Self-motivated with excellent people skill
Able to recruit the right talent and build a team around the strength of each unique individual.

SKILLS

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
• Language: Mandarin (Required)

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• HR basic management, like create employee’s files and Checkin-Checkout Report.