ABOUT THE CAREER FOUNDATION:

The Career Foundation is a dynamic non-profit organization that offers a wide range of employment, training, and HR services to job seekers and employers. Since its inception in 1988, The Career Foundation has steadily expanded its services. Operating out of multiple locations, we now help thousands of people each year successfully accomplish their employment goals. Our team of dedicated professionals has described The Career Foundation as caring, compassionate, innovative, and team-oriented. For more information about us and our services, please visit our website at CareerFoundation.com.

POSITION SUMMARY:

As an important member of The Career Foundation’s HR department, the HR Administrative Assistant plays a key role in delivering effective HR services that support the organization’s mission and its people. This dynamic position offers the opportunity to contribute across a wide range of HR functions, including HRIS maintenance and record-keeping, recruitment, onboarding, training and special events coordination, employee inquiries and engagement, benefits administration, health and safety, and other essential HR support activities.
The ideal candidate will bring at least two years of prior experience in a similar position, be highly tech-savvy, organized, and detail-oriented, with a strong commitment to delivering exceptional customer service. They will thrive in a fast-paced environment, demonstrating the ability to manage multiple priorities efficiently while maintaining accuracy and professionalism.

BASE LOCATION AND TRAVEL REQUIREMENTS:

The position’s official base location is The Career Foundation’s Head Office at Lawrence Ave. W. and Allen Road in North York. As a member of the HR Department, the HR Administrative Assistant will also travel to all other company locations within the Greater Toronto Hamilton Area (GTHA), as needed, to fulfill the scope of the position. The role also permits a hybrid-remote work schedule, contingent on operational needs and scope of work. The hybrid schedule requires a private work-from-home space with reliable high-speed internet. A company laptop, cell phone, and other equipment will be provided.
Vulnerable Sector Check Requirement:
An offer of employment for this opportunity will be contingent on the incumbent providing an acceptable Vulnerable Sector Check (VSC).

QUALIFICATIONS AND REQUIREMENTS

• Post-secondary degree or diploma in Human Resources is highly preferred, or an equivalent combination of education and experience is required.
• Must have at least two years of relevant work experience in a similar HR administrative support capacity.
• Must possess strong technical aptitude and the ability to quickly learn, adapt to, and implement new technologies and system tools.
• Prior experience utilizing ADP Workforce Now is considered a strong asset.
• Excellent analytical skills with a high level of attention to detail.
• Experience in preparing reports, spreadsheets, and correspondence, paired with strong proficiency in Microsoft Office Suite, including MS Excel and Office365 applications.
• Knowledge of various legislations applicable to Ontario workplaces, including the Employment Standards Act, Occupational Health and Safety Act, Accessibility for Ontarians with Disabilities Act, and the Ontario Human Rights Code, is considered an asset.
• Excellent verbal and written English communication skills, with experience developing HR-related communications and building rapport across diverse teams.
• High ethical standards, with a proven ability to maintain confidentiality and exercise tact, diplomacy, and sound judgment.
• Understanding of the value of inclusion, diversity, equity, and accessibility in the workplace.
• Willingness and flexibility to occasionally work outside regular business hours when needed.
• Demonstrated ability to remain flexible and resilient, adapting quickly to changing priorities while maintaining trust and positive working relationships.
• Strong work ethic with the ability to multitask while maintaining a positive and proactive attitude.
  How to Apply:
  Please visit the ‘Join Our Team’ page on our website at careerfoundation.com/join-our-team and select the position for which you would like to submit your application. You may complete the application form directly through our website. Qualified candidates will be contacted for an interview. No phone calls, please. Thank you for your interest in The Career Foundation.
  The Career Foundation’s Commitment:
  The Career Foundation is committed to diversity and inclusion and aims to create a healthy and rewarding environment for all. We welcome applications from qualified individuals who represent the diversity of the people we proudly serve, including, but not limited to, visible minorities, women, persons with disabilities, Indigenous peoples, and individuals of all genders and sexual orientation. The Career Foundation, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA), is also committed to accommodating applicants with disabilities throughout the recruitment process. We will work with candidates requesting accommodation at any stage of the hiring process.
  

  workwithus

Job Type: Full-time
Pay: $55,000.00-$60,000.00 per year

Benefits:

• Company events
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• Mileage reimbursement
• On-site parking
• Paid time off
• RRSP match
• Vision care
• Wellness program
• Work from home

Application question(s):

• What interests you the most about this opportunity?
• This position requires a strong technical aptitude and the ability to quickly learn, adapt to, and implement new technologies and system tools. What types of software and technologies are you most familiar with from your previous roles?
• As outlined in the posting, this position requires the successful candidate to travel to and work on-site at all of our company locations and other sites across the GTHA, as needed, to fulfill the scope of the role. Are you willing to meet these requirements, and do you have a valid G driver’s licence and access to a reliable vehicle?
• What is your annual salary expectation?

Work Location: Hybrid remote in North York, ON M6A 3B

• Provides administrative support for various HR-related processes.
• Utilizes a variety of software and technologies to collect, organize, and maintain HR records, while supporting the efficient delivery of HR functions.
• Enters and maintains employee records and other data in the company’s HRIS (ADP Workforce Now).
• Collects and organizes data, and creates HR reports.
• Supports full-cycle recruitment for internal positions, including preparing job postings, coordinating and administering pre-screen assessments, and conducting reference checks.
• Prepares new hire employment agreement packages using established templates.
• Drafts letters of employment, vacation eligibility letters, salary increase letters, and other HR-related documents.
• Supports HR onboarding for new employees, volunteers, and placement students, including HR Welcome meetings, orientation on policies and procedures, and retrieval of signed documents.
• Assists new employees with completing payroll-related documentation and works cross-functionally with the Finance department to ensure timely and accurate entry of new employees into the payroll system.
• Provides support with employee benefits enrollments, including providing application information, assisting with form completion, communicating with insurance providers, and notifying employees of approvals.
• Schedules and coordinates various staff training sessions, including communication with training providers and on-site logistics.
• Provides key support in coordinating staff appreciation events and other special employee recognition and engagement initiatives.
• Coordinates health and safety training as needed for employees with external providers, completes registrations, maintains training records, and updates internal H&S listings.
• Performs various HR administrative functions, including creating and distributing surveys, collecting statistical information, preparing meeting materials, and maintaining records.
• Responds to general incoming HR inquiries and directs more complex or serious matters to the Director of HR.
• Supports the Director of HR in conducting workplace investigations when required, pursuant to policies and legislative requirements, including attending meetings and taking detailed notes.
• Attends recruitment events and other networking opportunities to promote The Career Foundation and build talent pipelines for internal positions.
• Performs all duties and responsibilities ethically and in accordance with the organization’s policies and procedures.
• Maintains strict privacy and confidentiality of all employee-related information.
• Performs other relevant duties as assigned.