POSITION SUMMARY:

ESAero is seeking an HR Administrative Specialist to provide high-level administrative and project support within the HR department. This role requires excellent communication skills, strong attention to detail, and advanced Excel abilities to manage data, reporting, and projects in a fast-paced environment. The ideal candidate is highly organized, adaptable, and able to pivot quickly as priorities change.

QUALIFICATIONS:

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• Strong administrative background, minimum of 3 years experience, preferably in HR or a corporate environment.
• Advanced proficiency in Microsoft Excel (pivot tables, formulas, VLOOKUP, data analysis).
• Exceptional written and verbal communication skills are required.
• Proven ability to coordinate projects, track progress, and meet deadlines.
• Strong attention to detail with excellent organizational and time management skills.
• Ability to work independently as well as collaborate effectively with different departments.
• Excels in managing multiple tasks/projects in a fast-paced environment with shifting priorities.
• Experience with HRIS or payroll systems is preferred.

• Perform a variety of administrative functions to support HR operations, including data entry, document preparation, and record management.
• Create, maintain, and analyze HR reports and dashboards using advanced Excel functions (pivot tables, VLOOKUP, formulas, etc.).
• Coordinate and track HR projects, ensuring deliverables are met on time and within scope.
• Assist with employee communications, including drafting correspondence, announcements, and reports.
• Assist with onboarding, offboarding, and other HR programs as needed
• Maintain employee files, ensuring compliance with policies and regulations.
• Respond to internal inquiries and provide high-quality customer service to employees and managers.
• Adapt quickly to shifting priorities and support multiple projects simultaneously.