HR ADMINISTRATOR

We are now seeking an HR Administrator to support the HR and comp and bens team with administrative and general HR support, primarily across the UK Oilseeds Division at Erith and Purfleet but also more widely across the UK team.

Your Responsibilities

• To take the lead in updating, co-ordinating & advising managers/employees on all people/HR systems including Success Factors, E-days (annual leave system), Kenexa (recruitment system) & MyADM (performance management system).
• To provide full admin support for the recruitment process, including assisting with job descriptions and adverts, the recruitment approval process and tracking and moving candidates through HR systems.
• To support management in scheduling, preparing for and for conducting recruitment interviewing and liaising with the Talent Acquisition (recruitment) team.
• To provide assistance in employee relations matters, such grievances, disciplinary or capability matters, supporting managers in meetings as and when required.
• To assist the Benefits & Wellbeing Specialist with benefits related admin and queries on matters such as the performance management process, BUPA, Company Cars/Tusker cars, Pension plans, EAP, Salary Finance, perks at work and any other benefits across all UK Divisions.
• To provide guidance and support on maternity, paternity, flexible working requests, jury service and other such matters.
• Assisting with the drafting of formal paperwork in relation to employment matters, such as addendums to contracts and invite/outcome letters related to formal HR matters
• To draft and send out contracts of employment and offer packs for new recruits in the business.
• To play a key role in the onboarding/induction process, including delivering the HR induction presentation to new hires, arranging Occupational health appointments and liaising with the hiring manager to ensure a thorough induction plan is in place.
• To guide managers on the probationary process and administration required, working closely with them so as any issues are highlighted/actioned in a timely manner.
• Assistance in the management of sickness absence, including collation of statistics and updating and distributing sickness data.
• To advise management and employees on routine sickness absence procedures and take part / advise managers in sickness review meetings where applicable.
• To draft Occupational Health referrals related to short- or long-term absence issues and arrange appointments.
• To be responsible for standard HR letters such as leaver letters, reference requests and confirmations of employment.
• To take minutes from meetings as required.
• To assist with the coordination & administration of internal training.
• To undertake routine reporting and communications from the HR team such as the local newsletter, starters/movers/leavers communications & management dashboards.
• To conduct exit interviews and assist in all leaver administration and arrangements.
• To take responsibility for all invoices coming into/generated by HR, including raising vendor requests, raising purchase orders, utilising the Maximo (invoicing) system and liaising with procurement and finance to facilitate payment.
• To be involved in HR or local project groups/activities as and when requested.
• To play a key and active role in the UK HR team, attending meetings and assisting as required.

Your Profile

• Qualified to Level 3 certificate in Human Resource Practice or currently/willing to work towards that.
• Good experience in administration – ideally in an HR role.
• Strong organisational and administration skills with ability to multitask
• Able to work from Erith and Purfleet and occasionally travel to other UK locations.
• Good IT skills, fully conversant with all MS office packages (Word, Excel, PowerPoint) and able to quickly learn IT systems and databases.
• Excellent English written and verbal communication skills and able to successfully communicate at all levels and at a high business standard.

Your Future Perspective

• Challenging tasks, short decision-making processes and a high level of personal responsibility in a modern work environment with flexible work time models
• Room for innovative thinking and growth with the possibility to manage your own career path.
• A company culture which promotes continuous learning and diversity. To assist with this all colleagues are able to join our Women’s and Multicultural Employee Resource Groups, and the ADM Pride Employee Network and the Young Professionals Network. As well as the company wide mentorship programme as mentor or mentee.
• Excellent career opportunities in a world leading nutrition company.
• An attractive remuneration including a variety of social benefits like subsidized health & fitness offers.
• ADM is a company where managers and colleagues are encouraged to discuss and enable the flexibility that is needed to meet the demands of work and life
• Additional benefits and support for maternity and paternity leave
• ADM are an advocate of having a workforce who are aware of their mental health. In addition to our network of Mental Health First Aiders, all new starters to the business will be enrolled in ‘Mental Health Aware’ training within three months of joining the business.

• To take the lead in updating, co-ordinating & advising managers/employees on all people/HR systems including Success Factors, E-days (annual leave system), Kenexa (recruitment system) & MyADM (performance management system).
• To provide full admin support for the recruitment process, including assisting with job descriptions and adverts, the recruitment approval process and tracking and moving candidates through HR systems.
• To support management in scheduling, preparing for and for conducting recruitment interviewing and liaising with the Talent Acquisition (recruitment) team.
• To provide assistance in employee relations matters, such grievances, disciplinary or capability matters, supporting managers in meetings as and when required.
• To assist the Benefits & Wellbeing Specialist with benefits related admin and queries on matters such as the performance management process, BUPA, Company Cars/Tusker cars, Pension plans, EAP, Salary Finance, perks at work and any other benefits across all UK Divisions.
• To provide guidance and support on maternity, paternity, flexible working requests, jury service and other such matters.
• Assisting with the drafting of formal paperwork in relation to employment matters, such as addendums to contracts and invite/outcome letters related to formal HR matters
• To draft and send out contracts of employment and offer packs for new recruits in the business.
• To play a key role in the onboarding/induction process, including delivering the HR induction presentation to new hires, arranging Occupational health appointments and liaising with the hiring manager to ensure a thorough induction plan is in place.
• To guide managers on the probationary process and administration required, working closely with them so as any issues are highlighted/actioned in a timely manner.
• Assistance in the management of sickness absence, including collation of statistics and updating and distributing sickness data.
• To advise management and employees on routine sickness absence procedures and take part / advise managers in sickness review meetings where applicable.
• To draft Occupational Health referrals related to short- or long-term absence issues and arrange appointments.
• To be responsible for standard HR letters such as leaver letters, reference requests and confirmations of employment.
• To take minutes from meetings as required.
• To assist with the coordination & administration of internal training.
• To undertake routine reporting and communications from the HR team such as the local newsletter, starters/movers/leavers communications & management dashboards.
• To conduct exit interviews and assist in all leaver administration and arrangements.
• To take responsibility for all invoices coming into/generated by HR, including raising vendor requests, raising purchase orders, utilising the Maximo (invoicing) system and liaising with procurement and finance to facilitate payment.
• To be involved in HR or local project groups/activities as and when requested.
• To play a key and active role in the UK HR team, attending meetings and assisting as required