HR Administrator at Aspire General Insurance Services

Rancho Cucamonga, California, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Apr, 26

Salary

0.0

Posted On

15 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Attention To Detail, Organizational Skills, Communication, Interpersonal Abilities, Confidentiality, Time Management, Problem Solving, Adaptability, Collaboration, Active Listening, Proactive Attitude, Professionalism, HRIS, Payroll Systems, Microsoft Suite, Employee Onboarding

Industry

Insurance

Description

Description Aspire General Insurance Company and its affiliated general agent, Aspire General Insurance Services, are on a mission to deliver affordable specialty auto coverage to drivers without compromising outstanding service. Our company values can best be described with ABLE: to always do the right thing, be yourself, learn and evolve, and execute. Join our team where every individual takes pride in driving their role for shared success. JOB SUMMARY: The HR Administrator is responsible for providing clerical and administrative support across functional Human Resources and Payroll operations. Duties will include direct involvement in maintaining the organization’s accurate employee records, assisting with payroll processing, and contributing to a positive employee experience through efficient onboarding and compliance. The HR Administrator is responsible for managing day-to-day administrative tasks, including, but not limited to, the coordination of onboarding, employee records, time and attendance review, audit and follow-up, and other HR functions. KEY RESPONSIBILITIES: Payroll Support Train employees in the time and attendance module, proper use of punch codes, and time off requests. Verify and audit timesheets, attendance records, and overtime calculations on a weekly basis and work with employees and supervisors to correct any errors. Support supervisors and managers on timecard corrections. Respond promptly to employee inquiries regarding pay, deductions, time and attendance, and payroll-related issues. Support providing backup documentation and reporting to finance and accounting Maintain payroll files and ensure compliance with labor laws and company policies. Prepare HR and payroll reports per management requests HR Administration Facilitate onboarding and offboarding processes, including orientation, ensuring a seamless transition for new hires and employment separations. Conduct background checks and verify employment documentation as part of the hiring process. Maintain and update employee records in HRIS systems. Respond to general HR inquiries and manage the HR inbox. Ensure compliance with employment regulations and internal policies. Support the rollout of new HR policies and programs. Communicate updates to employees and ensure understanding of company procedures. Maintain confidentiality of sensitive employee and company information. Provide administrative support for HR projects and initiatives. Act as a trusted advisor to employees, promoting open communication, fairness, and alignment with company values. SKILL AND EDUCATIONAL REQUIREMENTS: Education: Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred. Experience: 1–2 years of experience in HR or payroll administration. Technical Skills: Proficiency in HRIS and payroll systems (e.g., Paylocity, ADP) and computer skills and Microsoft suite of applications. Strong attention to detail and organizational skills. Excellent communication and interpersonal abilities. Ability to maintain confidentiality and handle sensitive data with discretion. Time management and ability to prioritize tasks. Problem-solving and adaptability in a fast-paced environment. Collaborative mindset with the ability to work independently. Active listening skills, responsive, and strong follow-up practices Approachable, proactive, and professional attitude Exceptional organizational skills, attention to detail, and timely documentation Requirements WORKING CONDITIONS AND PHYSICAL REQUIREMENTS: Working Conditions: This is a position based in a professional office environment. Standard business hours apply, with occasional extended hours required to meet project deadlines or attend leadership meetings. Frequent use of computers, phone system, and HR management software. Read, comprehend, and communicate clearly and concisely in the work environment and with employees (e.g., explain instructions, rules and procedures). Must be comfortable navigating multiple systems and screens simultaneously. Requires clear, professional verbal communication and active listening skills. Fast-paced environment. Must be able to manage time effectively and prioritize tasks. Frequent collaboration with cross-functional teams across the organization. Daily and consistent attendance is required for this role Physical Requirements: Prolonged periods of sitting at a desk and working on a computer (up to 8 hours per day) while working on a desk computer. Frequent use of hands and fingers for typing, writing, and handling documents. Ability to use standard office equipment such as computers, phones, printers, and video conferencing tools. Must be able to read and interpret documents, emails, and computer screens. Extended screen time is required. Must be able to hear and speak clearly on the phone for extended periods. Use of a headset is common and may be required. Minimal physical movement required; occasional walking or standing may be needed. Must be able to lift up to 15 pounds occasionally (e.g., for transporting laptops or presentation materials). Benefits: Medical, Dental, Vision, PTO, 401k, Company Observed Holidays Individuals seeking employment at Aspire General Insurance Services LLC are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation in accordance with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements. Compensation may vary based on several factors, including candidate's individual skills, relevant work experience, location, etc.

Responsibilities

The HR Administrator provides clerical and administrative support for Human Resources and Payroll operations, including maintaining employee records and assisting with payroll processing. They also facilitate onboarding and offboarding processes and ensure compliance with employment regulations.