We are currently looking to recruit a HR Administrator to join our existing HR team, in our Head Office at Palmerstown House Estate, Johnstown, Co Kildare. You will be responsible for managing the day to day administration providing advice and guidance to employees on our policies and assisting the HR Manager.

REQUIRED EDUCATION, SKILLS AND QUALIFICATIONS:

• Experience using Alkimii and Academy HQ an advantage.
• A minimum of 2 years experience in an administration role is essential.
• A 3rd level qualification preferably in Human Resources or office management discipline.
• CIPD recognised qualification is advantage
• A very high level of attention to detail.
• Excellent time management and organisation skills.
• Typing skills at a minimum of 45 words per minute.
• Excellent communication and relationship building skills.
• The ability to work in a fast paced multi-tasking environment.
• Strong MS Office skills and technologically savvy, knowledge of Alkimii would be advantageous.

DUTIES AND RESPONSIBILITIES:

• Creating and maintaining employee personnel files both soft and hard copies, on the HR Drive and on the HRIS system (Alkimii).
• Assisting with high volume recruitment through recruitment platforms, creating and posting vacancies and advertisements, assisting with screening, scheduling interviews and follow ups.
• Co-ordination of onboarding and induction processes including offers of employment, set up of contract packs and induction training schedules.
• Liaising with Payroll to ensure setup of new employees, termination of leavers and any change in employee details or circumstances on a weekly and monthly basis.
• Reporting and tracking of weekly hours to ensure compliance with employment legislation and .
• Processing employee leave i.e. maternity, paternity, parental etc. and ensure all requests are tracked accordingly and recorded on rosters to allow for leave accrual entitlements.
• Reviewing any alerts or prompts on the HRIS System to ensure work permits, GNIB, Under 18 and other compliance factors are managed efficiently.
• Maintaining and updating Personnel records and the company HR Information System
• Ensuring that all personnel forms and required documentation and employee files are up to date and filed correctly.
• Drafting and updating Job Descriptions.
• Maintaining all Health and Safety training records.
• Issuing letters/forms/policies and paperwork to employees and managers as requested and relevant.
• Participating in HR projects as directed by the Group HRM.
• Minuting meetings for the Group HRM where required.
• Any other ad hoc duties as assigned by the Group HR Manager.
• Occasional travel to other company sites may be required from time to time.