Full job description

Summary:

The Administration Assistant plays a crucial role in supporting the daily operations of our office in Perth, Western Australia. This permanent, full-time position is essential for ensuring efficient administrative processes, facilitating communication, and providing organisational support to various departments. The ideal candidate will contribute to a positive work environment and help maintain the high standards of our organisation.

Responsibilities:

• Greeting and welcoming visitors, clients and vendors to the office.
• Assist in travel arrangements for staff.
• Coordinating building repairs and maintenance including equipment (R&M).
• Prepare and distribute reports, presentations, and other documents as required.
• Maintain office supplies and inventory, ensuring all necessary materials are available.
• Provide support in the coordination of events and meetings, including logistics and catering.
• Respond to inquiries and provide information to clients and staff in a professional manner.
• Assist with data entry and maintain accurate records in various databases.

Experience:

• Working knowledge of, or ability to quickly learn, HR and business systems such as Employment Hero (onboarding)
• Experience using travel and accommodation booking platforms is desirable.
• Ability to maintain accurate registers and records (visitor, access, PPE, safety checks and travel) with strong attention to detail and confidentiality.

Qualifications:

• Proven experience in an administrative, preferably in a similar industry.
• Strong organisational skills with the ability to manage multiple tasks and priorities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Attention to detail and a high level of accuracy in work.
• Ability to work independently as well as part of a team.
• A proactive approach to problem-solving and a willingness to learn.

Company Overview

Smarter Solutions. Intellect Systems are experts in developing bespoke turn-key operational technology solutions from concept to reality. We engineer, manufacture, implement and optimise our projects in-house to the highest level of quality and compliance. Our end to end process merges our collective skill sets in control systems, electrical engineering, Industrial IT, switchboard and panel manufacturing and commissioning and completions, to extract maximum value for our clients.