HR Administrator at Covenant House Illinois Inc

Chicago, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Oct, 26

Salary

0.0

Posted On

18 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Recruitment, HRIS, Employee Data Management, Personnel File Management, HR Compliance, Payroll Coordination, Employee Engagement, Administrative Support, Candidate Sourcing, Interview Scheduling, I-9 Administration, Reporting

Industry

Non-profit Organizations

Description

Covenant House Illinois (CHIL), founded in 2017, provides critical protection and resources for youth ages 18–24 experiencing homelessness across Chicagoland and Illinois. Through trauma-informed, harm-reduction, and youth-centered services including shelter, workforce development, education, and clinical support CHIL empowers young people to achieve long-term stability and independence. With continued growth and expansion, CHIL is committed to strengthening service delivery through strong compliance, quality assurance, and data-driven decision-making. Primary Responsibilities: The HR Administrator supports the daily operations of the Human Resources department at Covenant House Illinois by providing administrative, compliance, and employee-facing support. This role is essential to ensuring smooth HR processes, accurate recordkeeping, and a positive employee experience for a diverse, mission-driven workforce operating in 24/7 program environments. The HR Administrator serves as a key point of contact for staff, supports the full employee lifecycle, and assists with compliance, payroll coordination, and policy implementation. Key Responsibilities Recruitment & Hiring Support * Manage the recruitment lifecycle including job postings, candidate sourcing, interview scheduling, and hiring coordination. * Assist with revitalizing and maintaining recruitment processes to improve candidate flow and hiring efficiency. * Conduct Pre-screenings, reference checks and coordinate background checks for new hires. * Serve as the primary liaison with temporary staffing agencies (e.g., QPA, Delta, etc.). * Assisting IT in setting up employee accounts, badges, and system access * Prepare recruitment reports including weekly, monthly, and annual hiring and retention metrics. 2. HRIS & Employee Data Management * Coordinating new hire training completion and filing certifications * Track employee policy acknowledgements, required trainings, and certifications. 3. Personnel File Management & Compliance * Support the management and organization of personnel files in accordance with HR compliance standards. * Assist with internal audits, funder compliance requirements, and HR reporting requests. * Maintain documentation for HR compliance and regulatory purposes. 4. Employee Administration Support * Track employee probationary periods and coordinate required 30/60/90 check-ins. * Assist with the administration of the Tuition Reimbursement Program, including processing applications, verifying eligibility, and coordinating approvals. * Assist with employee loan requests, including processing applications, ensuring approvals and tracking repayment or status. 5. HR Operations & Administrative Support * Provide administrative and operational support to the COO. * Prepare HR correspondence, and internal communications. * Schedule and coordinate HR meetings, trainings, and staff communications. * Coordinate the tuition reimbursement program. * Maintain the CHIL organization chart 6. Employee Engagement * Support employee engagement initiatives such as the 3 C's Engagement program, administer staff surveys, and manage recognition awards. 7. Operational & Administrative Coordination * Manage ordering and distribution of operational supplies including office supplies, Ventra cards, and gift cards. * Complete finance expense reports for COO company card purchases. * Other duties as assigned. Qualifications Education & Experience: * Associate or Bachelor’s degree in Human Resources, Business Administration, or a related field preferred. * 2–4 years of HR administrative or HR support experience preferred. * Experience working with HRIS systems (TriNet or similar platforms preferred). * Knowledge of HR compliance practices including I-9 administration and personnel file management. * Strong organizational skills with the ability to manage multiple tasks and deadlines. * Excellent written and verbal communication skills. * Ability to handle confidential information with professionalism and discretion. Preferred Qualifications * Experience working in a nonprofit or human services organization. * Familiarity with HR reporting and workforce data tracking. * Notary certification or willingness to obtain certification. At Covenant House Illinois, diversity, equity, and inclusion are at the heart of our mission. We know that a team with varied backgrounds and perspectives is stronger and better equipped to serve our youth. That’s why we foster a culture where every team member feels valued, heard, and supported.  We are committed to continuous learning, honest reflection, and creating opportunities for growth.  Covenant House Illinois is an Equal Opportunity Employer. We base all employment decisions on qualifications and business needs—without regard to race, gender, sexual orientation, religion, disability, or any other protected status. Discrimination and harassment have no place here, and we welcome all qualified applicants to join our team.

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Responsibilities

The HR Administrator manages the full employee lifecycle, including recruitment, onboarding, and personnel file compliance. They also provide operational support to the COO and coordinate employee engagement and benefit programs.