We are looking for an organised, proactive and detail-oriented HR Administrator to join our HR team at Derby County Football Club. This is an exciting opportunity to play a key role in delivering a professional and efficient HR service across the Club.

Working closely with the Head of HR, HR Advisor and Payroll & HR Assistant, you'll provide high-quality administrative support throughout the employee lifecycle – from recruitment and onboarding to maintaining employee records, supporting training administration and ensuring our HR systems remain accurate and up to date.

This role is ideal for someone who enjoys working in a fast-paced environment, takes pride in delivering excellent customer service, and has a passion for ensuring processes are completed accurately and efficiently.

Key Role Responsibilities:

HR Systems & Employee Records

• Maintain HR system records in line with instructions received from the HR team, ensuring employee data is accurately updated and recorded.
• Process approved employee changes, including starters, leavers, and contractual amendments, within HR systems.
• Ensure employee records are kept up to date and filed correctly in line with GDPR requirements.
• Produce routine HR reports as requested by the HR team.

HR Administration

• Prepare employment contracts, offer letters, and variation letters based on approved templates and instructions.
• Support onboarding administration, including documentation distribution, collection, and system updates.
• Process leaver documentation and ensure HR records are updated following instructions.
• File and maintain employee documentation accurately and securely.
• Carry out HR administrative tasks as directed by the Head of HR, HR Advisor, or Payroll & HR Assistant.

Recruitment Administration Support

• Provide administrative support for recruitment activities, including advertising roles and scheduling interviews and interview note-taking where required.
• Coordinate candidate communications in line with instructions from HR Advisor or hiring managers.
• Maintain recruitment documentation and ensure records are accurately stored.
• Ensure candidates receive timely communication as part of the recruitment process.