REQUIREMENTS

• Minimum 2-3 years’ experience in an administrative role working in a fast-paced environment
• Understanding of HR policies and practices
• Experience of managing high volume administrative tasks
• Excellent communication skills, both verbal and written
• Fluent in English
• Proficient use of Microsoft Office, specifically Word and Excel
• Previous experience of using an HR Information System

Preferred (but not essential)

• Fluent in Arabic
• CIPD qualified or equivalent
• DIFC Employment Law knowledge

JOB PURPOSE:

The HR Administrator will work closely with the HR HRMS team in order to provide administrative and general HR support across the full employee lifecycle. The HR Administrator supports the HR team in the delivery of all HR practices and works closely with the rest of the HR team to ensure that business needs are met efficiently and effectively. This is a generalist role, with the ideal candidate possessing experience in all areas of HR delivery.

ROLE TASKS & RESPONSIBILITY:

• Prepare offer letters and employment contracts for all new starters
• Manage the issuing and follow up of onboarding paperwork for new starters
• Work with the HR manager to ensure that all new joiners are vetted
• Issue contract amendment letters, demobilization and leaver letters
• Prepare reference letters upon employee request
• Manage the data entry for D365 (HR Information system), ensuring the system is continuously updated with any employee changes
• Run completion reports for D365 at different intervals of the performance year
• Manage ePotential, administrate new starters and leavers. Run completion reports for Mandatory Annual Training courses in line with deadlines
• Process purchase orders for invoices pertaining to HR costs
• Support the HR Coordinator in the monthly processing of payroll, ensuring that employee data and changes are continuously updated
• Support the HR Coordinator in the recruitment of Armed Protection Roles, screening CVs, conducting interviews and uploading job adverts, as and when required
• Support the HR team with adhoc large projects
• Manage the HR administration inbox
• Manage and issue weekly / monthly reports to Compliance, work with the HR manager on producing monthly headcount, salary and quarterly management reports
• Assist the HR manager to cover the HR Coordinator when they are on leave
• Assist the HR manager in producing monthly salary and quarterly management reports.
• Support the HR Coordinator in managing the DIFC Employee Workplace Saving Scheme
• Support the HR Coordinator with deployment of new personnel by booking flights with the travel team
• Manage and oversee the UAE employment visa process and private medical care enrolment
• Review and flag medical documentation to the relevant on-the ground medic
• Review and keep employees annual balances updated on the D365 system