JOB TITLE: Human Resource Administrator
REPORTS TO: Human Resource Manager
LENGTH: Permanent contract
HOURS: 37.5 hours per week
SALARY: £28,000 to £34,000 per annum (pro rata) based on experience

JOB SUMMARY:

The post-holder will have superb communication, administration skills and good self-motivation. The post holder will able to handle written and verbal employee queries with the utmost confidentiality. Responsibilities may include but not be limited to, drawing up HR documents, corresponding with recruitment agencies, updating company policies and ensuring that they comply UK legislation.
The post holder should have good experience in HR administration, proficient in I.T skills and be able to deal with a variety of responsibilities, work well under pressure, be able to use their own initiative and keep calm in tense situations. The post holder should be approachable, fair, have good multi-tasking skills and be able to attend training sessions if needed.
This will entail making sure that staff have the right balance in terms of skills and experience and making sure that training and development are available for colleagues to enhance their performance and skills in order to achieve the organisations business aims.
The post – holder will recruit, support and develop talent through developing policies and procedures.

A number of these activities that the post holder will have but not limited to are:

• Undertake a variety of administrative duties to assist the operations team with the running of the Federation services.
• Facilitate effective communication across the broad range of stakeholders to assure the smooth-running of the services internally and externally.
• Facilitate the recruitment process from start to finish.
• Ensure that employee information is received and stored correctly in accordance with GDPR rules and regulations.

CONFIDENTIALITY:

In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately.
In the performance of the duties outlined in this Job Description, the post-holder may have access to confidential information relating to patients and their carers, staff and other healthcare workers. They may also have access to information relating to the Federation as a business organisation. All such information from any source is to be regarded as strictly confidential.
Information relating to patients, carers, colleagues, other healthcare workers or the business of the Federation may only be divulged to authorised persons in accordance with the Federation policies and procedures relating to confidentiality and the protection of personal and sensitive data.

• Be actively involved in the recruitment process by posting ads and managing the hiring process, checking Right to Work information.
• To coordinate the onboarding process, including Disclosure & Barring Service (DBS) check processing, contacting the applicant’s references and compiling compliance documents as required.
• Be a focal point for line managers and support with finding agency cover for various roles across IGPF.
• Developing induction, training and development programs.
• Promoting equality and diversity as part of the culture in the organisation.
• Support the development and implementation of HR initiatives and systems.
• Support management in disciplinary and grievance issues.
• Maintain employee records according to policy and legal requirements.
• Computer / data entry and session allocation with particular attention to rota software.
• Undertaking a wide range of administrative duties which include ensuring all information is managed correctly, filed and followed up accordingly.
• Have a working knowledge of all office based software and hardware, i.e. photocopier, fax, patient information system.
• Promoting equality and diversity as part of the culture in the organisation.
• Drawing up plans for future employment hiring procedures and goals.
• Build strong relationships at all levels to influence and engage staff.
• To liaise with and inform the payroll team as necessary about changes to payroll and ensure accurate records are updated on HR systems and employee files.
• Ensure that all payroll reports are prepared and logged in time for the monthly payroll meeting and submitted to the payroll team, for example, contractual variations, new starters and leavers.
• Maintain employee records according to policy and legal requirements.