KEY ACCOUNTABILITIES

• Assist in posting job advertisements on various platforms
• Screen CV¿s and applications to identify qualified candidates
• Coordinate and schedule interviews between candidates and hiring managers
• Maintain and update Applicant Tracking System (ATS)
• Ensure interview notes are completed and stored appropriately
• Prepare and send out offer letters, rejection letters and other candidate communication
• Assisting with all onboarding activities, including offer letters, background screening and reference checks
• Assisting with the management of recruitment inbox
• Support the completion of any other ad hoc tasks required by the HR team and other areas as required.
• Facilities Administrative Support: Keep facility-related documentation up to date, raise Facilities POs, chase invoices, and raise queries with suppliers where invoices differ to quotes provided/cost tracker, manage office stationery supply, and assist with budgeting and company insurance renewal
• Support with PAT testing: carry out the PAT testing of company leads issued to colleagues and of office equipment.
• Company Office: Manage access cards, lockers, track occupancy statistics and manage any queries related to the office space with the Landlord.
• Facilities Maintenance: Coordinate and schedule uplift of confidential shredding, fire extinguisher maintenance, renewal of TV, PRS and MPLC licences
• Health & Safety Compliance: Ensure all safety regulations are met, conduct routine safety checks, inspections, Risk and DSE assessments. Maintain compliance records, legislative reporting requirements (SECR and ESOS) and assist with annual review of H&S Policy and Procedures.

EXPERIENCE, KNOWLEDGE, SKILLS

• Previous experience in a Recruitment/HR administration role
• Familiarity with using an ATS
• Excellent administration and customer service skills
• High attention to detail and good standard of numeracy and literacy are all essential
• Good MS Office skills (Excel, Word and PowerPoint).
• Excellent organisational skills and the ability to prioritise conflicting tasks
• Ability to use own initiative
• Experience of balancing management expectations and demonstrating flexibility within a fast-changing environment
• Ability to work independently in a fast-paced environment

VACANCY DESCRIPTION :

HR Administrator
021483

OVERALL PURPOSE OF JOB

The HR And Recruitment Administrator will support the HR and recruitment process by maintaining various administrative tasks, ensuring a smooth and efficient hiring process.
The role will involve collaborating with hiring manages, coordinating interviews, maintaining candidate ATS trackers, pre-selection tasks for volume recruitment whilst ensuring full compliance.
To provide a proactive, proficient and high-quality Recruitment & HR administration service to the business, in an efficient, timely, fast and accurate manner ensuring high levels of customer satisfaction