Contract Type: Permanent
Hours: 35 Hours
Location: Bramall Lane
Line Manager: HR Advisor
Salary: Dependant on experience
Post Reference: BL072025-PHRA
For a valid submission, please complete and return our official application form, found on our vacancies page.
Sheffield United is hiring for a HR Administrator to provide essential support to the wider HR team, line managers, and employees across a range of HR-related matters. This role is key to ensuring the smooth running of day-to-day HR operations, with a strong focus on administrative accuracy, compliance with employment law, and the delivery of a professional and confidential service.
As a trusted first point of contact, the HR Administrator plays a vital role in maintaining up-to-date employee records, supporting recruitment and onboarding processes, and helping to ensure HR policies and procedures are followed consistently. This is an excellent opportunity for someone with strong organisational skills, a keen eye for detail, and a people-focused approach to make a valuable contribution within a collaborative HR team at a leading football club.

KEY ROLE RESPONSIBILITIES:

• Provide general guidance and support with routine transactions and queries escalating more complex issues to the HR Advisor and/or Head of HR, acting as the first point of contact for the HR inbox.
• Issue employee contracts of employment, job descriptions and offer letters, tracking signed copies are returned and filed securely, and relevant trackers updated.
• Maintain trackers and systems for various HR processes from recruitment and selection to updating employee training records.
• Export reports from the HR system, and relevant training portals to support the wider HR function.
• Maintain HR system and ensure all employee information is up to date and stored correctly.
• Monitoring the probation review process and issuing the relevant probation outcome letter, chasing as necessary with line managers.
• Review, maintain and update job descriptions in line with each new recruitment request; advising line managers on creating a job description which complies with relevant employment legislation and SUFC’s Safer Recruitment process.
• Support the wider HR team with policy and procedural updates.
• Manage the employee exit process ensuring all leavers receive an exit interview survey and have the opportunity to discuss any concerns. Next steps are put in place with Managers where necessary. All leavers should be updated on the relevant systems.
• Support the full recruitment cycle from advert creation, CV sifting and interview coordination.
• Support the Head of Safeguarding in monitoring DBS expiration dates and providing the employee with the relevant information for the DBS application process.
• Be responsible for sending and tracking reference requests for all new starters who join the Club.
• Work collaboratively with other HR colleagues and departments to ensure the delivery of an efficient and effective HR service.
• Provide support to the HR Advisor in instances of annual leave, increased workloads and absence.
• Support the Head of HR to identify continuous improvement opportunities across the Department.
• Carry out any typical HR duties or other reasonable Management requests as directed.
• Ensure completion of any mandatory training required for the role, including internal club training around Safeguarding and Equality, Diversity and Inclusion.

CLUB WIDE RESPONSIBILITIES:

• To adhere to all Sheffield United Football Club’s Safeguarding Policies and Procedures to foster an environment which protects from harm those defined as children and adults at risk.
• To report any concerns of a Safeguarding nature to the relevant parties and remain fully compliant with any applicable Safeguarding checks and due diligence and recognise your responsibility to the Club’s Safeguarding agenda.
• To report any concerns of discrimination to the relevant parties and promote a welcoming and inclusive club environment for all.
• To adhere to the Club’s Equality, Diversity and Inclusion policies, supporting the Club to create an environment which is inclusive and all-encompassing.
• Any other reasonable requests as directed by management.

ESSENTIAL CRITERIA FOR THE ROLE:

• Experience of dealing with administrative processes efficiently.
• Experience of accessing and working with statistical information.
• Strong IT skills, with specific reference to Microsoft Office e.g. Microsoft Word, Excel, Outlook.
• Excellent communication and interpersonal skills
• Ability to maintain strict confidentiality at all times.
• A person-oriented approach with the ability to build a good rapport.

DESIRABLE CRITERIA FOR THE ROLE:

• Sound understanding of current Employment Law and case Law updates
• Prior experience of using a HR System
• A Human Resources Qualification or working towards (e.g. CIPD Level 3)