GENERAL ADMINISTRATION

• Assist with all internal and external HR related inquiries or requests in Outlook or Bamboo.
• When necessary assist with payroll, training and recruitment admin and ad hoc HR projects.
• Updating the St James HR self-service system with Head Office absences.
• Archiving of files where required.
• Administration of the leaver’s process from acknowledging resignation(s), working out deductions, and enclosing the exit interview form.
• Onboarding new employees to BambooHR, ensuring compliance with all necessary documentation signed correctly.
• Updating Payroll with leaver details, updating the St James HR self-service system with the leavers date.
• Confirm RTW in the UK for all new starters.
• Any other duties as deemed necessary to support the building of HR Department within the business.

EMPLOYMENT LAW

• Good knowledge of the Equality Act 2010, Employment Rights Act 1996 and other Acts that are relevant to the role and industry.
• Seeking advice from the People and Culture Manager and HR Advisor on employment legislation and queries.

HR COMPETENCIES (SKILLS)

• Strong administration and co-ordination skills
• General employment law knowledge
• Demonstrable experience in recruitment
• Experience of dealing with senior and sometimes challenging individuals
• Decision-making, processes and outcomes
• Influencing and negotiating skills
• Organisational and planning
• Effective problem-solving skills and analytical skills
• Strong communication skills, both written and verbal
• Teamwork, motivation and self-development

EXPERIENCE/KNOWLEDGE

• Intermediate Microsoft Office knowledge: Word, Excel, PowerPoint, Email – essential
• Previous exposure to a high pressure environment - essential
• Knowledge of BS7858 security standards (recruitment, vetting) – desirable
• Previous operational experience – desirable
• Previous minute taking experience – desirable

OVERALL PURPOSE

As the HR Administrator you will be responsible for supporting and assisting HR activities within the organisation. You will play a contributory role in supporting the HR Team in developing and building the HR department. You will provide an efficient administrative support, and a professional customer-focused service to the Company as a whole and to external stakeholders where applicable. This role involves managing sensitive and confidential matters and protecting the security of information, data and files.

DUTIES AND RESPONSIBILITIES

• Create and maintain a sound working relationship with colleagues, the management/operations team and across the Company as a whole.
• Liaising with other departments as and when needed.
• Working with the HR team to advise on the Company’s HR policies and procedures and providing guidance where necessary.
• Support the HR team in developing the HR Department within the organisation
• Responding to various queries from managers and employees, and from other agencies or teams/departments.
• Using data collected through various tools to contribute to the success of the organisation and people objectives.