HR Administrator, Talent Acquisition and Relief

at  Focus Ireland

HR Administrator, Talent Acquisition and Relief, Dublin
Location: Dublin 8
Contract: Full-time, Permanent
The purpose of the HR Administrator, TA & Relief role is to efficiently manage the Relief Panel for the Organization while providing crucial administrative support to the Talent Acquisition (TA) team. Reporting to both the Senior TA Specialist and the Senior HR Manager, this position ensures the smooth operation of relief staffing processes and assists in various TA-related tasks. Responsibilities include overseeing relief staff assignments, coordinating schedules, and handling administrative duties to streamline recruitment efforts. Additionally, the role involves collaborating closely with the TA team to facilitate efficient hiring processes and contribute to the overall success of the HR department.

Relief Co-Ordinator
Liaise with Line Managers around resource requirements for Relief cover in their projects.
Co-ordinate and manage the Relief Calendar and Relief panel for the Organisation.
Creating a road map and strategic recruitment for Relief candidates for the organisation.
Influence and drive continuous improvement through creating and developing good working relationships with Managers and employees across all levels.
Gather and manage a database of applicants and potential candidates.
Full cycle relief recruitment; manage all recruitment advertising, source, screen, prepare interview packs, interview, pre-screening checks, offer and regrets to candidates.
Compile and update relief job descriptions and interview plans where necessary.
Participate on interview panels as required.
Follow up with candidates post-interview, e.g., offers, regrets.
Provide Line Managers with regular status updates.
TA Administration
Responsible for collating and managing all Talent Acquisition paperwork in an accurate, timely & efficient manner.
Manage and respond to all internal and external queries in the Talent Acquisition inbox within the agreed timeframe.
Responsible for keeping all accurate data within HR systems and spreadsheets.
Coordinate the weekly recruitment advertisements through various platforms, including placing job adverts and updating job descriptions.
Regularly review, shortlist, and conduct telephone screenings for suitable candidates.
Liaise with the TA team to schedule candidate interviews in a timely and well-organised manner.
Responsible for making job offers to successful candidates & drafting and issuing official offer documentation.
Participate in and contribute to weekly Talent Acquisition team meetings in line with the organisational values.
Support the Talent Acquisition Team on various HR Projects to ensure continuous improvements and streamlining of processes.
Generate reports in TA when required for weekly/ monthly metrics and board reports.
Provide an administrative support function to the HR Team when required.