HR Administrator at URBAN LEAGUE OF PORTLAND

Portland, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

16 May, 26

Salary

33.5

Posted On

15 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Processing, Time Management, Data Entry, Accounting Procedures, Microsoft Office Suite, HRIS, Payroll Software, Analytical Skills, Attention To Detail, Confidentiality, Organizational Skills, Onboarding, Offboarding, Benefits Administration, Vendor Management

Industry

Civic and Social Organizations

Description

Job DetailsJob Location: Portland, OR 97227Salary Range: $29.34 - $33.50 HourlyDEPARTMENT: Human Resources REPORTS TO: Human Resources Manager CLASSIFICATION: Full-time Non-Exempt 1.0(FTE) 40 hours per week, 8am-5pm with occasional evenings and weekends, remote/hybrid. SCOPE: The Urban League of Portland's mission is to help empower African Americans and others to achieve equality in education, employment and economic security. The HR Administrator will assist with daily financial and administrative activities, providing overall operational support to the organization. The individual will help maintain the organization by ensuring that internal processes are efficient, current, and followed. This role will adhere to all Urban League of Portland’s policies and support the goals of the organization, including maintaining the confidentiality of sensitive information. ESSENTIAL DUTIES AND RESPONSIBILITIES Contributes to the Urban League’s mission, commitments, goals, and to the team effort by performing the following duties with a high-level of integrity and professionalism: Payroll Support Responsible for timely and accurately processing the league's bi-weekly payroll. Will ensure the accuracy of and process payroll documents. Process employee data for new hires, changes, additional earnings, etc. Review employee time in the time system and communicate with managers to accurately record employee hours. Utilize procurement system to accurately review, enter and transmit payment of Employee Reimbursements with the bi-weekly payroll. Update and maintain accounting journals, ledgers and other records relating to payroll, PTO, Accrued time off, employee pay and cost allocation. Processes employee time & attendance data to payroll and reconcile variances. Approve and release time in the time system. Maintain the accuracy of Paycom’s PTO records. Responsible for maintaining employee pay structure, making changes to employee program/class codes according to Personnel Action Forms. Assists employees in registering for/ resetting access to the online portal. Assist in maintaining vendor contact for payroll and recruiting and other HR related activities. Compile data, prepare various reports, and verify financial reports as needed. Responsible for month-end duties including approving HR related invoices and ensuring timely payment, submitting payroll accrual (with management approval) and general ledger reconciliation. General support for the financial processes for the organization. HR Support Assist HR dept with employee onboarding (reviewing onboarding checklist, ensure employee is properly setup in Payroll system, and assist with all documentation for new hire collected) Ensure employees are accurately enrolled in benefits, audit the monthly invoices, and communicate with vendors as necessary to remove/add benefits. Benefits include medical, dental, 401k, etc. Assist HR with employee offboarding; this may include removing employees' access to technologies, benefits, helping transition to COBRA, etc. General support for the human resources processes for the organization. Contribute to the overall team effort by maintaining a positive attitude and completing other duties as assigned. KNOWLEDGE/SKILLS/ABILITIES Ability to manage and meet goals from a fiscal management perspective. Fundamental understanding of accounting procedures and processes. Ability to use Microsoft Office Suite and familiarity with Applicant Tracking Systems, HRIS, and/or payroll software- preferred. Effective writing, speaking, and analytical skills. Ability to work independently and accurately with close attention to detail. Ability to maintain confidentiality of sensitive information. Available to work occasional evenings and weekends- as required. Excellent organizational skills with the ability to meet deadlines. Creative, result-oriented, self-starting, willing to learn, and able to manage multiple ongoing projects. QualificationsEDUCATION/ EXPERIENCE Minimum two-year Associates college degree or equivalent experience- preferred. Experience with Payroll Systems (Paychex, Paycom)- preferred. Experience with general business operations, payroll, human resources, and/or bookkeeping- required. Ability to manage and meet goals from a fiscal management perspective. Experience working with accounting systems in non-profit organizations. PHYSICAL REQUIREMENTS Regularly required to sit for long periods of time, with periodic breaks. Regularly required to use hands to operate computer and other office equipment. Occasionally may be required to climb stairs and carry/lift files and/or two reams of copy paper. Regularly required to operate standard office equipment (computer, photocopier, calculator, fax, etc.) Ability to work on a computer for up to 8 hours per day. May be required to reach above head. Perform additional duties as assigned BENEFITS: Within your first year of employment the Urban League of Portland is excited to offer the following benefits after 60 days of successful employment: Employee-paid health, vision, and dental insurance for the employee at 100% plus 100% coverage for families with HMO plans. PPO plans start at $29.89 per individual plan. 21 days of PTO in your first year 12 paid holidays Disability insurance Employee assistance program Life Insurance The ability to plan and volunteer in engaging community events. The ability to serve your community through a culturally specific lens. About the Urban League of Portland: Established in 1945, the Urban League of Portland is one of the oldest African American service, civil rights, and advocacy organizations in the region. We are a part of a network of over 92 National Urban League affiliates across the country and are recognized as one of the leading voices for African Americans and others in Oregon and Southwest Washington. We are a key coalition-builder amongst other organizations and work extensively with both traditional and emerging groups, the faith-based community, businesses, and other organizations, including those serving immigrants and refugees. The Urban League of Portland’s mission is to empower African Americans and others to achieve equality in education, employment, health, economic security, and quality of life. Our programs include a distinctive blend of direct services, organizing, outreach, and advocacy. We offer workforce services, community health services, summer youth programming, senior services, meaningful civic engagement opportunities, and powerful advocacy. Equal Opportunity Statement: The Urban League of Portland is an affirmative action and equal opportunity employer. All qualified employees and applicants will receive consideration for employment without regard to race, color, national origin, religion, creed, age, sex, sexual orientation, marital status, mental or physical disability, or status as a Vietnam-era or special disabled veteran in accordance with applicable federal and state laws.

Responsibilities

The HR Administrator will support daily financial and administrative activities, focusing heavily on accurate bi-weekly payroll processing, including time review, data entry, and reconciliation. This role also provides essential HR support for employee onboarding, offboarding, and benefits administration.