About the job

Key Responsibilities：

• 1. Employee Lifecycle ManagementManage day-to-day HR administration throughout the employee lifecycle, including onboarding, internal transfers, changes to employment terms and offboarding.
• Prepare and maintain employment contracts, offer letters, contract amendments and other HR documentation.
• Coordinate pre-employment checks, right-to-work checks, new starter documentation and onboarding arrangements.
• Ensure employee records and HR systems are accurate, complete and up to date.
• Support employee departures, including resignation documentation, exit processes and final administrative arrangements.

• 2. Probation ManagementCoordinate probation review processes, ensuring managers and employees complete assessments within the required timelines.
• Track probation deadlines, outstanding reviews, extensions and confirmation outcomes using Excel trackers and HR systems.
• Follow up with line managers to obtain timely feedback and documentation.
• Maintain accurate probation records and escalate overdue reviews or potential issues to the HR Manager.

• 3. HR Administration and DocumentationHandle general HR paperwork, including letters, forms, personnel files and employee record updates.
• Maintain an organised HR filing system and ensure documentation complies with internal procedures and UK data protection requirements.
• Support the preparation of HR reports, employee data summaries and regular management updates.
• Provide administrative support for HR policies, employee communications and other HR projects as required.

• 4. HR Data Management and ReportingMaintain and update employee databases, headcount trackers, onboarding and offboarding records, and probation trackers.
• Prepare regular HR reports and analyse employee data to support operational decision-making.
• Use Excel to manage large datasets, perform data validation, reconcile information and identify discrepancies.
• Ensure data accuracy, consistency and confidentiality across all HR records and reports.

• 5. General HR SupportRespond to routine employee and manager queries regarding HR processes and documentation.
• Work closely with the wider HR team and relevant departments to ensure HR processes run smoothly.
• Support additional HR operational tasks and ad hoc projects as required.

• Requirements：Previous experience in an HR Generalist, HR Officer, HR Administrator or similar HR operations role.
• Fluency in both Chinese and English, with the ability to communicate effectively with Chinese-speaking stakeholders and English-speaking colleagues.
• Strong Excel skills, including PivotTables, XLOOKUP/VLOOKUP, SUMIFS/COUNTIFS, IF functions, data validation and handling large datasets.
• Strong organisational skills, attention to detail and the ability to manage multiple deadlines.
• A practical, hands-on approach to HR administration and employee lifecycle processes.
• Good understanding of confidentiality, data protection and HR record management.
• Ability to work independently while collaborating effectively with the wider HR team.
• Must have the legal right to work in the UK for the duration of the contract.

• We offer:Performance and experience based competitive remuneration, pension plan.
• 25 holidays + option to purchase 5 extra holidays.
• Commuting allowance.
• Department & company wide teambuilding events.
• An exciting opportunity to be part of European transition to Zero Emissions transportation and de-carbonization of the economy.