HR and Admin Generalist at PharmaLex

Makati, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

27 Feb, 26

Salary

0.0

Posted On

29 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Recruitment Strategy, Candidate Sourcing, Compliance, Documentation, Candidate Experience, Communication, Office Operations, Administrative Tasks, Organizational Skills, Time Management, Verbal Communication, Written Communication, Cultural Sensitivity, Multilingual Capabilities, Finance Processes, Procurement Processes

Industry

Pharmaceutical Manufacturing

Description

Arbour Group (a Cencora PharmaLex company) is looking for a full-time HR and Admin Generalist to join their dynamic team. The HR and Admin Generalist will play a pivotal role in supporting both international recruitment and day-to-day office operations. This hybrid position offers a dynamic blend of strategic HR functions and administrative responsibilities, ideal for someone who thrives in a fast-paced, multicultural environment. Key Responsibilities: Recruitment Strategy & Coordination Develop and implement international recruitment strategies tailored to international markets. Collaborate with hiring managers to understand staffing needs and job requirements. Coordinate interview schedules across multiple time zones. Maintain and update applicant tracking systems (ATS) with accurate candidate data. Candidate Sourcing & Screening Source candidates from global job boards, social media, and professional networks. Screen resumes and conduct initial interviews to assess candidate suitability. Build and maintain a pipeline of qualified offshore talent. Compliance & Documentation Ensure recruitment practices comply with international labor laws and company policies. Facilitate background checks, reference checks, and employment eligibility verification. Prepare offer letters and onboarding documentation for offshore hires. Candidate Experience & Communication Serve as the primary point of contact for offshore candidates throughout the hiring process. Provide timely updates and feedback to candidates. Promote a positive candidate experience aligned with company values. Reporting & Metrics Track recruitment metrics and provide regular reports to HR leadership. Identify areas for process improvement and contribute to recruitment best practices. Office Operational and Administrative Tasks Oversee daily office operations to ensure a smooth and organized work environment Manage office supplies, equipment maintenance, and vendor relationships Coordinate facility needs including repairs, cleaning, and workspace arrangements Support health and safety compliance and emergency preparedness plans Assist in organizing company events, meetings, and team-building activities Prepare reports, memos, and correspondence as needed Schedule meetings, manage calendars, and support travel arrangements Handle incoming communications and route them appropriately Maintain filing systems and ensure document confidentiality Support finance and procurement processes such as invoice tracking and petty cash management. Qualifications: Must be a resident of the Philippines Able to work on a hybrid work arrangement at Makati City, Metro Manila. Able to work following US time zone Bachelor’s degree in Human Resources, Business Administration, or relevant focuses/equivalent experience. Minimum 2–3 years of experience in recruitment, preferably with international organization hiring. Familiarity with labor laws and hiring practices. Proficiency in using ATS and recruitment tools. Experienced in managing administrative tasks including office operations, vendor coordination, facility needs, document handling, etc. Skilled in handling documentation, scheduling, and travel arrangements. Familiarity with basic finance and procurement processes (e.g., petty cash, invoice tracking). Strong organizational and time-management skills. Excellent verbal and written communication skills. Ability to work independently and manage multiple priorities in a fast-paced environment. Cultural sensitivity and adaptability to work with diverse teams. Experience working in a global or remote team environment. Multilingual capabilities and/or Certification in international HR or recruitment (e.g., GPHR) are an advantage. What's on Offer? Work in a company with a solid track record of performance. Have a hybrid working arrangement, on top of a competitive salary offer and employment benefits granted upon employment start date. Have the opportunity to work with a diverse team and collaborate with different industry experts and SMEs internationally. Don't miss this amazing opportunity to grow your career in a global organization while contributing to both people and process excellence. Apply Now! We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, creed, national origin, ancestry, sex, age, handicap or disability, marital status, sexual orientation, gender identity or expression, pregnancy or pregnancy-related condition, genetic information, veteran status, immigration or citizenship status, military obligations, status as a domestic violence victim or a victim of sexual assault or stalking, participation in discrimination complaint-related activities, or any other status protected under applicable federal, state or local law.

Responsibilities

The HR and Admin Generalist will support international recruitment and manage day-to-day office operations. This role involves developing recruitment strategies, coordinating interviews, and overseeing office tasks to ensure a smooth work environment.