HR and Business Office Partner at Datex Inc.

Manila, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

12 May, 26

Salary

55000.0

Posted On

11 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Local Philippines Employment Matters, Local Operational Business Tasks, Excellent English Communication, Attention to Detail, Organization and Time Management, Independent Work, Tech-Savvy, HRIS Apps, Microsoft Office Suite, Payroll Processing, Recruiting and Pre-screening, Contract Management, Labor Relations, Procurement Policy Adherence, Vendor Sourcing, Policy Creation

Industry

IT Services and IT Consulting

Description

You must be located in Philippines to be a candidate. This role is a unique opportunity to be a key part of a rapidly growing U.S. software company as we continue to grow our presence as a sought-after employer in the Philippines for talented IT and software professionals. With several software developer and support employees already in Philippines, Datex is looking to double its workforce by June 2026. This is an exciting opportunity for a talented HR and business minded professional to be a key part of that growth. The desired candidate is one that possesses the skillset to handle both local Philippines employment matters, as well as occasional local operational business tasks. Core characteristics: Excellent English communication skills – written & spoken Exceptional attention to detail in written tasks and document review Strong organization and time management skills Ability to work independently in a remote environment Tech-savvy – Applicant tracking systems, HRIS apps, Microsoft Office Suite, etc. Quiet, dedicated workspace and reliable internet Must be willing to overlap with U.S. business hours, requiring some night work Examples: 3p to 12a EET; 5p to 2a EET; or 8p to 5a EET Preference is at least 3 to 4 hours on U.S. day time. Core HR Duties: Work closely with current Datex Philippines employees to ensure timesheets and payroll are correct and ready for processing. Recruiting and pre-screening of candidates in Philippines Create and route job offers, contracts, and other related documents for signature/approval Properly file and organize signed contracts and other HR documents; manage encoding for 201 files Prepares payroll-related documents of newly hired employees and is responsible for routing and securing signatures in all documents Coordinate with U.S. Director of HR to handle grievances, disciplinary actions, and other labor-related issues Collaborate with Philippines legal consultant and HR consultant when necessary Conduct pre-termination investigations and hearings Advise U.S. HR in the creation and update of best-practice company policies Manages the transition of probationary employees to regular status including sending reminders to managers Keep U.S. HR informed on national labor policy changes and new/added public holidays Attend job fairs to promote recruitment as needed Conduct market research to ensure competitiveness Address employee inquiries regarding compensation and benefits HMO/Health Insurance Administration Other HR duties as assigned Core Business Office Duties: Collaborate with U.S. finance department regarding business banking, business agreements, business errands, payroll, and other employee related payments Assists U.S. Finance department in banking and other local business tasks Plans, hosts, and attends employee off-site team builders, trainings, and parties Occasionally assists with the provisioning and return of company technology items Vendor Sourcing and Quotations: Identify and source vendors; collect quotations as per procurement policy. Contract and Vendor Coordination: Prepare procurement-related contracts based on leadership direction and scope. Finance Collaboration: Work closely with Finance to ensure compliance checks, timely payment processing, and adherence to procurement policies. Procurement Documentation: Maintain accurate procurement records including quotations, vendor communications, and comparative charts. Other office management duties as assigned Bachelor's degree or equivalent in human resources, business, management, operations, or equivalent. Minimum 4 years of human resource experience. Experience in remote, international, multicultural and multilingual settings strongly preferred. Verifiable experience in recruiting, hiring, work leaves, and terminations. Strong interpersonal and communication skills with the ability to work effectively among a highly diverse workforce. Knowledge of HR systems and databases. Experience with Rippling or similar HR management platforms Strong analytical and problem-solving skills. Proven experience providing advice and guidance to senior management teams. 100% Remote – work from anywhere with a stable internet connection Full-Time, Monday to Friday – no weekend work Supportive Team – guided onboarding and partnership with managers HMO Coverage and other available benefits/perks Competitive Salary – PHP 45,000 – PHP 55,000 monthly Paid Time Off - in addition Holidays

Responsibilities

This role involves managing core HR duties such as ensuring correct timesheets and payroll, recruiting, handling employee documentation, and coordinating labor relations issues with US HR and legal consultants. Additionally, the partner will assist the US finance department with local banking, business errands, and manage procurement tasks like vendor sourcing and contract preparation.