HR and Office Administration Consultant at World Wildlife Fund, Inc.

Bangkok, , Thailand -

Full Time

Start Date

Immediate

Expiry Date

11 Jul, 26

Salary

0.0

Posted On

12 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Human Resources, Office Administration, HRIS, MS Office Suite, Record Management, Payroll Processing, Compliance, Data Entry, Employee Onboarding, Employee Offboarding, Timesheet Management, Logistics Coordination, Problem-solving, Communication, Interpersonal Skills, Organizational Skills

Industry

Non-profit Organizations

Description

Want to make a positive difference to the future of people and our one shared home, the Earth? Working at WWF could be your opportunity of a lifetime. All around the world, people are waking up to the devastating impacts of climate change and nature loss. The situation today is worse than the darkest predictions of just ten years ago, pushing billions of people to the edge and threatening lives and livelihoods. At WWF, we are facing our biggest crisis – and our biggest ever opportunity – to create a better future for people and nature. With over 60 years of experience and an active presence in more than 100 countries, we work to achieve both on-the-ground and global policy action, from protecting and restoring species and their habitats, to transforming markets and policies toward sustainability. Our people come from hugely diverse backgrounds and with a variety of expertise, ranging from conservation science and advocacy to HR and finance. We welcome applications from anyone who believes they can help us tackle this enormous global challenge and drive the urgent conservation impact needed to restore our planet. What We Do We are an independent conservation organization, striving to sustain the natural world for the benefit of people and the ecosystem. From individuals and communities to businesses and governments, we are part of a growing global movement calling for bolder action on climate and nature, demanding that world leaders set nature on the path to recovery by 2030. WWF works to address the most dominant drivers of nature loss through system-wide changes in how food and energy are produced and consumed, and in how financial systems are structured. By implementing change in every country, we aim to drive visible and positive impacts on the ground, helping to restore nature in the most critical places around the world, from the Amazon to the Coral Triangle. Engaging everyone means addressing the barriers to participation faced by some groups in society, including local communities. Conservation will only be sustainable if it is owned by, and benefits, local people. That’s why Indigenous Peoples and local communities must be at the centre of action on climate and nature. WWF is committed to using its resources and global network to support these communities in creating together the most effective solutions where they live. Humanity is still in time, we have a clear pathway to solve this crisis. At WWF, we call on everyone to join the global movement, change how we live, and take action now. I. Background: WWF Thailand is a country member of the WWF Network’s Southeast Asia Region (Laos, Cambodia, Vietnam, Thailand and Myanmar). Following a strong track record of conservation delivery over the last 20 years, Southeast Asia has embarked on a new strategic plan. The new strategic plan outlines changes in the way Southeast Asia operates, both in conservation and operation aspects. The HR & Office Administration Officer will provide comprehensive administrative support to the HR & Office Administration department, ensuring smooth HR & Office Administration operations and efficient management of employee records, payroll processes, compliance, key HR functions and office administrative operation. The role involves maintaining HR databases, supporting employee onboarding and offboarding, and coordinating logistical arrangements for HR activities, training sessions, and office administration related functions. II. Key Responsibilities: Staff Profile Filing: Maintain and update employee profiles (physical and digital) to ensure accurate and organized records. Ensure all documentation complies with organization policies and is handled with confidentiality. HRIS Database Management: Manage the HR Information System (HRIS) by updating it with new hires, terminations, and changes to employee information. Ensure data accuracy and consistency in HRIS entries. Employee Handbook Management: Support the update and distribution of the employee handbook. Ensure employees have access to the handbook and address any queries related to its content. Timesheet Management: Oversee the collection from the staff and ensuring they are ready for audit if needed. Payment Request Preparation: Prepare payment requests for the expenses and payroll-related items. Coordinate with finance to ensure prompt payments. Staff Probationary Period Monitoring: Track probation periods for new employees, ensuring performance reviews are conducted on time. Assist Senior HR Officer with submitting necessary probationary documents. HR Training Logistics Focal Point: Coordinate logistical arrangements for HR-related training, including booking venues, managing materials, and overseeing participant attendance. Other HR Administrative Tasks: New Staff Kit Preparation: Prepare onboarding kits for new employees, including T-shirts, stationery, workstations, WWF pins, and other necessary materials. Provide administrative support to HR projects and initiatives as required. Office Administration support as per assignment. III. Qualifications: Bachelor's degree in Human Resources, Business Administration, or a related field. Experience in HR administrative and Office Administration roles. Proficiency in HRIS and MS Office Suite (Word, Excel, PowerPoint). Attention to Detail: Strong focus on accuracy in record management and documentation. Problem-Solving Skills: Ability to address issues independently and suggest process improvements. Team Player: A collaborative approach to working with colleagues across departments. Familiarity with Labor Laws: Knowledge of local labor laws and regulations is an advantage. Confidentiality: High level of discretion when handling sensitive information. Strong organizational and multitasking skills. Communication and interpersonal skills. A proactive attitude with the ability to adapt to new challenges. Human relation & friendly Please upload your covering letter and CV in English. Priority will be given to applications with both documents indicated. Deadline for applications: 24 April 2026 Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early. At WWF, we are dedicated to fostering an inclusive and diverse workplace where every individual feels valued and respected. We believe that a diverse workforce will help us to achieve our mission to stop the degradation of the Earth's natural environment and to build a future in which humans live in harmony with nature. As an equal opportunity employer, we are committed to providing fair and unbiased consideration for all candidates regardless of their background. We encourage applicants from all backgrounds to apply and join us in fostering a diverse and inclusive workplace.

Responsibilities

The consultant will provide comprehensive administrative support to the HR and Office Administration department, including managing employee records, payroll, and HRIS databases. They will also coordinate onboarding processes, training logistics, and ensure compliance with organizational policies and local labor laws.