HR- and Office Manager at UNITH

Barcelona, Catalonia, Spain -

Full Time

Start Date

Immediate

Expiry Date

25 Dec, 25

Salary

0.0

Posted On

26 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

HR Coordination, Office Management, Organizational Skills, Communication Skills, Proactive, Tech-Savvy, Empathy, Cultural Awareness, Adaptability

Industry

Software Development

Description

We’re a fast-growing AI company building cutting-edge digital human technology that transforms how people interact with information. Most of our team is based in our Barcelona headquarters. We also have a sister company, Track Concepts, and our finance department in the Netherlands, alongside several colleagues working fully remote across Europe. We’re international, ambitious, and passionate about creating impact, and we’re looking for someone who likes to work in a dynamic, cross-border environment. The Role As our HR & Office Manager, you’ll be at the heart of our people and workplace operations. You’ll make sure our Barcelona office runs smoothly, support the employee lifecycle across both Spain and the Netherlands, and keep our remote colleagues connected and supported. Beyond HR and office management, there are always exciting projects and new initiatives happening across the company, we’re looking for someone who is eager to roll up their sleeves and jump in to support where needed. Hours are flexible but consistent, ideally at least 4 days per week, with 3 of those days in the Barcelona office. What You’ll Do HR & People Coordinate onboarding and offboarding (contracts, assets, accounts, benefits, final payments). Liaise with external companies for contracts, renewals, EOR agreements, and immigration/relocation cases. Maintain HR records and systems (Mirro, documentation, probation/performance cycles). Assist with recruiting: job descriptions, postings, candidate screening, scheduling, and offers. Administer employee benefits (Cobee, Alan, ClassPass). Support managers with employee well-being, engagement, and communication initiatives. Payroll, Compensation & Compliance Coordinate payroll with external providers in Spain and the Netherlands. Support documentation for salary adjustments, bonuses, and commissions (together with Finance). Maintain and update company policies, employee handbooks, and compliance documentation. Coordinate mandatory and optional trainings (compliance, security, culture). Handle incident reporting in collaboration with managers and external advisors. Office & Workplace Management Manage Barcelona office operations: lease, landlord relations, cleaning, supplies, insurance, and access systems. Organize team events, all-hands meetings, and company milestones (in-office and remote). Ensure a welcoming, productive, and well-supplied workplace. Operations & Administration Manage assets (laptops, purchasing, allocation, tracking, Jamf setup). Oversee vendor and contractor contracts, invoices, and relationships. Ensure proper filing of contracts, payroll, and employee documents. Provide support with corporate filings and registrations (e.g., mercantile registry). Systems & Tools Administer Google Workspace (accounts, permissions, setup). Support and maintain core company platforms (Mirro, Slack, Workable, Vanta, Jamf). Collaborate with internal stakeholders on compliance (Vanta, IT/security). Who You Are 2+ years of experience in HR coordination, office management, or operations. Strong organizational skills and attention to detail. Excellent communication skills in English (Spanish and Dutch are a plus). Proactive, hands-on, and comfortable juggling a broad variety of tasks. Tech-savvy, with an interest in improving systems and processes. Empathetic and culturally aware, excited to support an international and partly remote team. Curious and adaptable — eager to get involved in projects outside the formal HR/office scope. What We Offer Competitive salary Flexible work: hybrid model in Barcelona (min. 4 days per week, 3 in-office). Cutting-edge technology: work with the latest in AI and digital human synthesis. Additional perks include a laptop, a great office in Barcelona with fresh fruit, juices and breakfast, lunch compensation for when in the office, private health insurance with Alan, and a generous ClassPass discount. To apply, please submit your resume and a cover letter detailing your relevant experience and your enthusiasm for joining UNITH. For a standout application, you can also reach out directly to anniek@unith.ai. At UNITH, we believe diversity drives innovation. Our mission to transform customer experiences relies on a team with a wide range of perspectives, experiences, and backgrounds. We are committed to creating an inclusive workplace where everyone feels valued and empowered to thrive.

Responsibilities

As the HR & Office Manager, you will oversee the employee lifecycle and ensure smooth operations in the Barcelona office. You will also manage various HR functions and support remote colleagues across Europe.