HR and Payroll Coordinator at Arcadia Family of Companies

Honolulu, Hawaii, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Mar, 26

Salary

70543.0

Posted On

24 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll, Benefits, HR Systems, Employee Credentialing, Data Analysis, Excel, ADP Workforce Now, HRIS, Confidentiality, Communication, Timekeeping, Auditing, Report Writing, Professional Development, Employee Support, Compliance

Industry

Hospitals and Health Care

Description

The Arcadia Family of Companies is a local non-profit organization committed to providing senior living excellence in a gracious, compassionate, and dynamic environment which meets the spiritual, physical, and social needs of every resident, client, and member we serve. Why Join Us Employees are the heart of all we do. We foster an environment built on kindness, compassion, and respect. Our culture emphasizes collaboration and teamwork in a supportive environment that puts our residents, clients and members first. Each day we enjoy making a positive difference in their lives. Come join us to be part of our remarkable team where every member is valued! Enjoy the Benefits * Healthcare: Medical, dental, and vision coverage for employees and dependents; flexible spending account, and Employee Assistance Program. * Retirement Savings: Generous 403(b) Retirement Plan with 8.5% employer contribution every paycheck based on gross income after completion of one year of employment when you contribute 4% or more. * Free Employee Meals: More time to relax and let our chefs take care of your meals. * Paid Time Off: Enjoy 10-20 vacation days based on tenure, plus 11 paid holidays – and yes, your birthday is a paid holiday! * Sick Leave: After 90 days of employment, you receive 5 days of sick leave and can accrue up to 90 days, ensuring you have the support and flexibility you need when it matters most. * Professional Development: * Education Assistance Program for qualified employees who want to become Certified Nurse Aids (CNAs) * Access to a wide array of online training courses through Relias, empowering you to enhance your professional skills; and much more! What You’ll Do The Payroll and HR Coordinator provides essential support across payroll, benefits, HR systems, employee credentialing, and general HR functions, ensuring smooth and efficient daily operations. Work Schedule * Full-Time (40 hours per week) Monday - Friday Compensation * Annual Salary Range: $55,000 - $70,543 Responsibilities 1. Payroll, Benefits & Timekeeping Duties * Accurately process all payroll-related entries on a timely basis, including but not limit to new hires, terminations, status change, pay rate changes, timecard adjustments, vacation payouts, payroll calculation, and paycheck distribution * Perform regular audits of payroll, enhanced time, and benefits entries to ensure proper payroll, pay rule, accrual rule, benefits coding in compliance with internal polices and applicable labor laws. * Provide employee support with ADP Workforce Now and timekeeping systems, including login issues and navigation. * Compile, generate, distribute weekly and monthly reports related to timekeeping and Operations internally and externally. (Relias, NHSN, First Friday Reports, referral award) * Maintain confidentiality of sensitive payroll and personnel information at all times. * Process COBRA notices and documentation on a timely basis in compliance with federal regulations and internal procedures. * Serve us the backup for Benefits orientation * Perform payroll information related tasks including uploading Kam Time record, complete TDI Part B for processing, payroll data request for assistance, adjustments, historical edits, and research. * Assists with payroll and benefits processing in a timely manner to ensure proper pay and deductions are processed appropriately for payroll runs. * Prepares and processes within the ADP platform change forms for all employment related changes including hires, transfers, promotions, and separations. * Follow up and resolve all timekeeping discrepancies (missed punches, un-reviewed exceptions, unapproved time sheets, historical adjustments, etc. * Act as back up to run and process payroll for all employees. 2. HR Support * Interacts with internal and external customers in a professional and pleasant manner responding to and assisting with HR related questions within all HR functions including but not limited to HRIS, payroll, benefits, compensation, and Company policies and procedures. * Maintain and update employee records, HR databases, and HRIS systems. * Perform data collection and analysis for HR reports and other management reports as needed, and present in report ready format in Excel, Powerpoint, and/or Word. * Prepare reports, dashboards, and analytics. * Run reports and track HR metrics such as Turnover/Retention rates, Employee Engagement, TB and other medical clearances, etc. * Maintains the integrity of HR data by conducting HR and Payroll audits including but not limited to OSHA codes, EEO, Pay Grades, and other employment profile information. * Coordinate nurse license renewals and C.N.A Recertification in conjunction with HR management. * Track and process annual driver abstract renewals. * Support the annual state survey process by preparing and organizing required documents in coordination with relevant departments. * Perform HR administrative duties including but not limited to New Hires Orientation communication to benefits vendors, monitor and manage the HR email in-box, prepare and distribute birthday gift cards and communication, supports payment processing of HR invoices. * Maintains working knowledge of all federal, state, and local employment laws. * Performs all duties and maintains all standards in accordance with Company policies and procedures. This job will be performed consistent with ADA, FMLA, and other federal and state laws regulating employment and the rights of individuals with disabilities. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education/Experience * Bachelor’s degree in Human Resources, Business Administration, Management, Information Technology, Accounting, or a related field; or an equivalent combination of education and experience. * Minimum of one (1) year of experience in human resources, payroll, accounting, or a related field, with proficiency in Excel; or an equivalent combination of education and experience. * Experience with HRIS platforms (e.g., ADP, PeopleSoft) including report writing, data analytics, and advanced Excel skills. Certifications, Licenses, and Registrations SHRM-CP or PHR Certifications preferred. Computer Skills Proficiency in MS Office Suite, includes, MS Word, Excel, PowerPoint, and Outlook. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms. The employee must frequently lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Work Environment While performing their essential functions, employees are occasionally exposed to the following conditions: * Air-conditioned office environment * Indoors without air conditioning * Outdoors—all types of weather * Hazardous materials Arcadia Family of Companies is comprised of the following non-profit organizations: Arcadia 15 Craigside Arcadia Adult Day Care and Day Health Center Arcadia Home Health and Home Care Services Arcadia at Home Hale Ola Kino by Arcadia Arcadia Family of Companies is an Equal Opportunity Employer Employment decisions are made without regard to race, color, religion, sex, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by federal or state law.

Responsibilities

The Payroll and HR Coordinator provides essential support across payroll, benefits, HR systems, employee credentialing, and general HR functions. This role ensures smooth and efficient daily operations within the organization.