Position: HR and Training Administrator
Location: St Mellons, Cardiff, CF3 0LT
Salary: £22,500 increasing to £23,500 following successful completion of the probation period
Hours: 37.5

ESSENTIAL SKILLS:

Good organizational and time-management skills.
Strong communication and interpersonal abilities.
Attention to detail and accuracy.
Knowledge of MS Office (Word, Excel, Outlook).
Eagerness to learn and develop in the HR or Training field.

THE ROLE

Shaw healthcare is a care provider operating circa 65 care homes and supported living services across the UK and is the largest employee owned healthcare company in the UK. Based in the head office in St Mellons, Cardiff an opportunity has arisen for a HR and Training Administrator to join our team.
This role is ideal for recent graduates or individuals with limited experience who are looking to build a career in HR or Training. The successful candidate will assist with administrative tasks and gain exposure to various HR functions including recruitment, employee records, and general HR operations and well as our Training function.

PRINCIPAL DUTIES

To carry out all the administrative functions related to the recruitment of any new staff subject to due authorisation and within agreed procedures: these functions include
To receive and handle courteously and efficiently any telephone enquires relating to H.R issues.
To ensure that relevant Disclosure and Barring checks are undertaken on all staff, and that the H.R system is updated accordingly and where applicable, annual DBS/PVG and registration checks are carried out relevant to their position.
Obtaining references and securing references as required by the appointing staff
To ensure that all staff whose employment and right to work in the UK is subject to Immigration control/Home Office approval, that the expiry dates on their evidence (Visas ect) is monitored and at all times kept up to date in the HR System.
To monitor that all staff show original documentation on their right to work in the UK via applicable evidence, and that copies of all original evidence shown is retained on the relevant HR record and any other related HR files.
Respond to routine HR-related inquiries from employees and external companies
Provide references to external companies in line with GDPR and our internal policies
Maintain the training database and produce required reports/data as needed
To arrange meetings on behalf of the Head of Learning and Development
Provide support and administration for the training department as and when required
Maintain confidentiality while handling sensitive employee information