HR Archiving Volunteer at War Child Alliance

Beirut, Beirut, Lebanon -

Full Time

Start Date

Immediate

Expiry Date

24 Aug, 26

Salary

0.0

Posted On

26 May, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

HR Archiving, Document Control, Compliance, Personnel File Management, Microsoft Excel, Data Digitization, Confidentiality, Arabic Fluency, English Proficiency, Organizational Skills, Audit Preparation, Administrative Support

Industry

Non-profit Organizations

Description

Your mission HR Archiving Volunteer Overview: We are looking for a highly detail-oriented HR Archiving Volunteer to support in organizing, maintaining, and ensuring compliance of personnel files and HR documentation. This role is ideal for someone interested in HR administration, document control, and compliance processes. Key Responsibilities: Maintain, update, and organize employee files (both physical and digital) for current and former employees Archive and structure HR documentation in line with internal policies and audit requirements Review personnel files and identify missing or incomplete documentation Follow up with relevant team members to ensure completion of employee records Ensure proper filing, labeling, and storage of HR documents including timesheets Support scanning, digitizing, and uploading of HR records into tracking systems Assist in preparing documentation for audits and internal reviews Support compliance with HR policies, procedures, and document retention standards Maintain trackers for employee documentation and file completeness Provide administrative support to other HR related tasks Your profile Required Qualifications: Degree in Human Resources, Business Administration, or related field 1–2 years of experience in administration, HR support, or document control Strong attention to detail and organization skills Ability to handle confidential information with high discretion Familiarity with Microsoft Excel and document management systems Patient, structured, and process-oriented mindset Skills and Competencies: Strong organizational and documentation skills Fluency in Arabic Good command of English High level of accuracy and attention to detail Ability to work independently and systematically Cultural sensitivity What we offer Volunteer Stipend How to Apply Due to the current context and the need for immediate recruitment to meet operational needs of the country office, applications will be reviewed on a rolling basis. Interviews may take place before the application deadline, and the opening may be filled as soon as suitable candidate is identified. About us The War Child Alliance is an international non-governmental organization committed to providing psychosocial support, child protection, youth empowerment programming and quality education to the children affected by armed conflict. We implement evidence-based interventions to empower key stakeholders—including governments, educators, caregivers, and communities—to foster children’s wellbeing, education, and self-determination. We work with global teams with team members being based in different locations. War Child is currently operates in: Afghanistan, the Central African Republic, Colombia, DR Congo, Germany, Jordan, Lebanon, the occupied Palestinian territory, South Sudan, Sweden, Syria, Uganda, Ukraine (soon to be registered), and Yemen. We also have offices in the Netherlands and the United Kingdom. Learn more about War Child and our programmes https://www.warchild.net/ Safeguarding and Integrity Our work with children and at-risk adults to keep them safe is the most important thing we do. We are committed to the safeguarding of children and vulnerable adults in all areas of our work. We have zero tolerance for any behaviours and practices that puts children and/or vulnerable adults at risk of abuse and/or harm. All (prospective) employees will be expected to be compliant with and sign up to our Child Safeguarding policy, our Code of Conduct and PSEA: Adults at Risk Policy. You can find the Child Safeguarding and Adults at Risk policy here: Integrity & Safeguarding - Home Justice, Equity, Diversity and Inclusion (JEDI) and Belonging (DEIB) We value diversity and inclusion and are committed to ensuring that all our people and job applicants are treated fairly, irrespective of where, what or whom they were born, or of other characteristics. We want to offer a safe and inclusive workplace where all our people, especially those who are currently marginalised or underrepresented, can be themselves at work. If you have any questions about our commitment to Justice, Equity, Diversity and Inclusion (JEDI) and Belonging (DEIB) do get in touch: JEDI.team@warchild.net

Responsibilities

The role focuses on organizing and maintaining physical and digital personnel files to ensure compliance with internal policies and audit requirements. Responsibilities include digitizing records, tracking documentation completeness, and supporting general HR administrative tasks.