HR Assist Officer at University of Melbourne

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

16 Sep, 26

Salary

99864.0

Posted On

18 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

HR Information Systems, Workday, UKG, ServiceNow, Customer Service, HR Policy Application, Data Management, Contract Administration, Onboarding, Offboarding, Employee Lifecycle Management, Confidentiality

Industry

Education Administration Programs

Description

Role type: Full Time; Fixed Term for 18 months Department: Enterprise Services Group Salary: UOM 5 $86,943 - $99,864 p.a. plus 17% super Central HR service role / broaden expertise across Workday, UKG and ServiceNow / collaborative, improvement-focused team Join HR Assist to deliver responsive HR support and grow your expertise in leading HR systems. Investing in you – 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities. The University of Melbourne We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website. Your next career opportunity In this HR Assist Officer role, you will deliver efficient HR services across the employee lifecycle. You will manage HR data, contracts and queries while developing deep expertise in key HR systems. You will also contribute to continuous improvement in a collaborative, service-focused shared services environment. What you will deliver: Process end-to-end HR transactions in Workday, ensuring accurate data, compliance and timely updates across employee records. Prepare and coordinate employment contracts, variation letters and related documentation for diverse university appointments and engagements. Respond to HR queries, providing first-level guidance, escalating appropriately and supporting a consistent HR service model. Support HR processes such as onboarding, offboarding and performance, working flexibly across specialist and high-volume areas. Contribute to continuous improvement by suggesting enhancements, supporting system updates and sharing knowledge with team members. You may be a great fit if you: Hold a relevant tertiary qualification and, or equivalent mix of education, training and HR experience. Bring experience working with HR information systems, ideally including Workday, UKG and ServiceNow or similar platforms. Demonstrate strong customer service skills, with proven ability to manage queries and build productive relationships. Apply sound knowledge of HR policies and processes when preparing documentation and providing first-level advice. Work effectively with ambiguity, adapting to changing priorities and working flexibly across different HR service areas. Maintain strict confidentiality and accuracy when handling sensitive employee records and personal information. For further information please refer to the attached PD at the bottom of the advert. What we offer you! We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including: Build future financial security with 17% superannuation. Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being. Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning. Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave. Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company. Health and well-being services including a leading Employee Assistance Program. For more information check out our benefits page! Your new team – Chief Operating Officer Portfolio You will join the central HR Assist team within the Chief Operating Officer portfolio. The team delivers shared HR services across the employee lifecycle, supporting staff and leaders across the University. Colleagues collaborate closely, share knowledge and focus on service excellence, process efficiency and continuous improvement. You will be supported to develop your HR systems expertise and grow your career in a dynamic environment. Be Yourself The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb. We're committed to a barrier-free recruitment process and ongoing workplace support, providing adjustments throughout. We warmly encourage applications from people with disabilities. Learn more about how we support an accessible recruitment process. Aboriginal and Torres Strait Islander Applicants We aspire to be the University of choice for Indigenous Australians. Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff. Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at korin-korin@unimelb.edu.au. Application essentials: Visit "apply with us" to learn more about the process, including tips and FAQs. You must have current valid work rights for Australia. Visa sponsorship is not available for this role. A Working with Children Check is required for all positions. If successful, we will guide you through the process and reimburse you. Please upload your resume and a cover letter outlining your interest and experience as part of the application process. Want to know more? For questions related to our recruitment process email Mick at hr-careers@unimelb.edu.au For recruitment adjustments contact Kim Groizard on +61 3 9035 3218 or at hr-careers@unimelb.edu.au (subject: 'Recruitment Adjustments'). Apply today and join a community that’s shaping the future. Applications close: Sunday 12th July 11:55 PM; Melbourne time zone. Position Description: JR-014466 - HR Assist Officer UOM 5 PD.pdf JR-014466 - HR Assist Officer UOM 5 PD.docx Explore leadership opportunities to shape the future and growth of the University of Melbourne - Executive Opportunities Welcome to the University of Melbourne – where our vision for positive societal change creates impact. Join our community of world-class thinkers, where innovation thrives, and your ideas shape the future. Why choose us? You'll work among the best, pushing the boundaries of knowledge with passion. Whether you're driving groundbreaking research, inspiring the next generation through teaching, or providing essential professional services, we empower you to excel. At the University of Melbourne, your potential is our priority. Elevate your career, make a real difference, and be part of a diverse community that values your unique contribution. Your journey to professional and personal growth starts here. Discover more at - https://about.unimelb.edu.au/ At the heart of our mission is a commitment to enriching society through education and research. Through our strategy "Advancing Melbourne," we're not just shaping our own future; we're shaping the future of the state, the nation, and our global community. Together, we propel Australia forward, positioning it as an ambitious, forward-thinking leader on the world stage. Our staff play a key role in elevating Australia's reputation and influence globally. Your contributions are the driving force behind our ambition to be a leading force for positive change. Join us, and let's advance Melbourne – and the world – together. Discover more The University has committed to a strategic vision which aims to create a thriving, fair and diverse university community, working together respectfully to make a difference to each other and in the world. Join us on our journey to build a future where everyone in our community can feel a strong sense of belonging, and diverse perspectives fuel success. Discover more Want to know more about us, our processes, or future opportunities? We would love to connect with you! Get in touch with our friendly Talent Acquisition team at hr-careers@unimelb.edu.au

Responsibilities

Deliver efficient HR services across the employee lifecycle, including managing HR data, contracts, and queries. Process end-to-end transactions in Workday and contribute to continuous improvement within a shared services environment.