HR Assistant at Aston Carter

Tempe, Arizona, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Aug, 26

Salary

23.0

Posted On

09 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Excel, Pivot Tables, VLOOKUP, HLOOKUP, Data Entry, Administrative Support, Customer Service, Quality Auditing, Data Management, Reporting, Confidentiality, Attention To Detail

Industry

Staffing and Recruiting

Description

Job Description Join a dynamic team focused on centralizing and automating manual tasks required for hiring our hourly workforce. As an HR Assistant, you will engage in various administrative and repeatable tasks while conducting quality audits of our outsourced vendors. This role involves backend terminations and general reporting on hires and terminations, among other responsibilities. Responsibilities Manage and own daily tasks from start to finish. Escalate issues with processes or tools required to complete tasks. Perform quality audits of outsourced vendors. Facilitate reporting and communications with the broader team, including leadership. Apply good judgment to ambiguous scenarios. Drive process and product improvements for Workforce Staffing and candidates. Act as a liaison between field teams and centralized support services. Import and export data within various software platforms, including Excel, ensuring accuracy and completeness. Manage backend processes related to application creation and candidate compliance information. Handle sensitive information and documents with strict confidentiality and adhere to privacy regulations. Utilize Excel extensively, including pivot tables and VLOOKUP functions, to analyze and organize HR data. Develop and maintain data management systems and processes for efficient HR information handling. Conduct regular data audits to identify and resolve discrepancies. Assist in developing and improving data management procedures and policies. Essential Skills 1-3+ years of professional experience using Excel Proficiency in data entry and Microsoft Excel. Experience with pivot tables and VLOOKUP. Attention to detail and self-motivation. Strong administrative support and customer service skills. Working knowledge of Excel with the ability to create pivot tables and use VLOOKUP/HLOOKUP formulas is highly desirable. Work Environment This position requires working onsite 100% of the time, following a 4x10 schedule. Job Type & Location This is a Contract position based out of Tempe, AZ. Pay and Benefits The pay range for this position is $23.00 - $23.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Tempe,AZ. Application Deadline This position is anticipated to close on May 22, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Responsibilities

The HR Assistant will manage administrative tasks related to hiring, terminations, and candidate compliance for an hourly workforce. This includes conducting quality audits of outsourced vendors and utilizing Excel for data analysis and reporting.