BCS, The Chartered Institute for IT, is committed to making IT good for society. We use the power of our network to bring about positive, tangible change. We champion the global IT profession and the interests of individuals, engaged in that profession, for the benefit of all.
BCS offers employees an exceptional value proposition that delivers a range of benefits designed to support our employees’ work/life balance, financial wellbeing, and overall health and wellbeing. These benefits, coupled with our commitment to social responsibility and professional development, make a career at BCS an excellent choice for anyone seeking a rewarding career in the IT membership industry.
We are now recruiting for a HR Assistant to join our Human Resources team, in a permanent capacity, working full-time at our Swindon offices located on key transport links in the town centre.

EDUCATION AND QUALIFICATIONS

· 5 GCSE’s or equivalent grades 9 to 4 (A* to C) including English and Maths
· A HR and/or CIPD qualification, such as Level 3 HR Support, is desirable but not essential

EXPERIENCE

· Proven experience in HR and recruitment administration is essential
· Experience of payroll support and administration would be advantageous

COMPETENCIES AND SKILLS

· Excellent communication skills, both verbal and written, with a customer focused approach
· Strong organisation and time management skills
· Ability to maintain confidentiality, strong integrity and tact when dealing with sensitive and/or confidential matters
· Highly accurate with good attention to detail
· Self-motivated with the ability to work both independently and as part of a team
· Confident and professional, able to build and maintain strong internal and external relationships at all levels
· Able to work under pressure and prioritise workload to meet deadlines
· Ability to work autonomously and show initiative
· Adaptable with a flexible approach to work
· Ability to analyse and interpret information and report findings
· Ability to identify areas for improvement and make recommendations

KNOWLEDGE:

· A good working knowledge of Microsoft SharePoint, Word, Excel and PowerPoint.
· Knowledge of employment and data protection legislation is desirable but not essential.
· Knowledge of the IT/charity sector is desirable but not essential.

ABOUT THE ROLE:

We are looking for a proactive and organised HR Assistant keen to make a positive impact during an exciting time of transformation for our organisation.
Reporting to the HR Manager, you’ll play a vital role in supporting all aspects of the employee lifecycle, from recruitment and onboarding to leaver processes, HR systems and reporting. You’ll be the first point of contact for day to day HR queries, helping our busy managers and people with professional, helpful advice. You’ll also support recruitment coordination, maintain accurate records and get involved in people related projects, wellbeing initiatives and system improvements.
This is a role for someone who thrives on getting things done, enjoys building great relationships and wants to learn in a busy hands on HR team.
We need you to bring some experience in HR or recruitment admin, strong attention to detail and excellent organisational skills. You’ll have a people focussed, can-do attitude and a professional approach to your work. You’ll be an excellent communicator and confident to work with people at all levels. Proficient in Microsoft Office you’ll be willing to learn how to use and maximise our HR systems and grow your knowledge and skills.
We are a values led organisation, proud of our collaborative and professional culture. Through this role we provide a varied and rewarding opportunity with excellent benefits, flexible hybrid working and parking when working in our central Swindon office.

KEY RESPONSIBILITIES:

· Daily management of the HR and Careers email inbox’s, ensuring timely responses and management of queries.
· Provide full and comprehensive administration assistance for HR processes, ensuring records are maintained accurately and in compliance with internal policies and relevant UK legislation.
· Own and maintaining the central HR Planner, ensuring tasks and reminders are allocated accordingly and followed up if incomplete.
· Processing new starter and leaver paperwork, managing the people processes and guiding / supporting teams through the onboarding process from offer to introduction period end.
· Provide first line, day to day HR advice and guidance to employees and managers, escalating to the relevant team member as appropriate.
· Co-ordinate recruitment and selection activities, including supporting the preparation of adverts, liaising with candidates, recruiting managers and agencies, supporting candidate sourcing, screening and selection activities, maintaining accurate records and conducting right to work checks whilst ensuring an excellent candidate experience.
· Provide administration support to the Payroll & Systems Manager, providing payroll absence cover as required.
· Co-ordinate the creation, signing and recording of recruitment, offer and change requests. Compiling and sending terms of employment and contractual change communications via the HR system.
· Maintain and update HR pages and communications on the Green Room, ensuring all relevant details are kept up to date and user friendly.
· Monitor sickness absence records, supporting managers with absence reviews and escalating cases for further review when required.
· Assist with the co-ordination and administration of Group wide employee engagement, wellbeing and training activities.
· Support the HR team and/or managers with accurate note taking as required.
· Ensure accurate maintenance and retention of all employee records in accordance with data privacy and retention policies.
· Provide ad-hoc administration and co-ordination support for HR initiatives to support organisational culture, performance and wellbeing.
· Research / collect data (i.e. HR system data, feedback, external information) and provide reports to support the Head of HR with the provision of accurate HR management reporting.
· Plan and attend personal learning and development activity to keep skills up to date in accordance with needs of the role and legislation or other internal or external people process changes
· Flexibility is required of all job holders to adjust responsibilities as required from time to time by their Line Manager/Divisional Director.
· All staff will live the BCS’ values and support our purpose.
· Continually looking at ways to make improvements to systems, processes, and procedures.
· The content and reporting lines detailed in this job description may be reviewed and changed from time to time to reflect organisational requirements.