HR Assistant at Bernhard Schulte Shipmanagement Deutschland GmbH Co KG

Manila, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

06 Jul, 26

Salary

0.0

Posted On

07 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Recruitment, Onboarding, HRIS, Attendance Tracking, Data Privacy, Employee Relations, Training Coordination, Content Creation, Microsoft Office, Communication Skills, Organizational Skills, Attention To Detail, Time Management, Data Analysis

Industry

Maritime Transportation

Description

As an HR Assistant at BSM, you will provide essential administrative and operational support to the Human Resources team, helping to ensure effective delivery of HR services across the organization. You will assist in recruitment, onboarding, HR administration, and employee relations activities while maintaining accurate records and supporting HR projects that promote a positive employee experience. Key Responsibilities: Assist in the creation and maintenance of monthly timesheets for all employees, ensuring accuracy and timely submission. Extract and consolidate attendance data from IBSS and the company’s HR Information System (HRIS) for reporting and analysis. Monitor attendance records to identify inconsistencies, disputes, and irregularities such as tardiness, absences, and unauthorized work-from-home entries. Coordinate with concerned departments or employees to validate discrepancies and escalate unresolved issues for memo issuance or disciplinary action. Maintain and update employee 201 files, ensuring all documents are complete, properly labeled, and securely stored. Digitize and upload employee records to the HRIS, organizing them under the correct employee profiles and folders for easy retrieval. Ensure compliance with data privacy and confidentiality standards in handling employee records and sensitive information. Support the transition from manual to digital filing systems by organizing and categorizing legacy documents. Provide logistical and administrative support for employee engagement activities such as team-building events, wellness programs, and company celebrations. Assist in the planning, coordination, and execution of training and development programs, including scheduling, venue setup, attendance tracking, and feedback collection. Help prepare training materials, certificates, and documentation required for external learning sessions. Collaborate with the HR team to promote employee participation and enhance the overall experience of engagement initiatives. Assist in sourcing candidates through job boards, social media, and other recruitment channels. Screen resumes and endorse qualified applicants to HR Officers for initial interviews. Coordinate interview schedules and communicate with candidates regarding application status and next steps. Help maintain the applicant tracking system and recruitment database for reporting and analysis. Collaborate with HR and support teams to conceptualize and produce multimedia content such as onboarding videos, training presentations, and internal announcements. Assist in editing and formatting visual materials to ensure clarity, consistency, and alignment with company branding. Support the development of engaging and informative content for employee communication platforms such as newsletters, bulletin boards, and job adverts. Contribute creative ideas to enhance the effectiveness of internal communication and onboarding experiences. Qualifications & Experience Degree in Human Resources, Business Administration or related discipline is desirable but not essential Previous experience (typically 0–2 years) in an administrative or HR support role is preferred Fresh graduates are welcome to apply Familiarity with HRIS systems and standard office software (e.g. Microsoft Office) Basic understanding of employment law, data protection and HR best practice Skills & Competencies Excellent organisational skills with strong attention to detail Good written and verbal communication skills in English Ability to manage multiple tasks and prioritize workload in a busy environment Discretion and integrity when handling confidential information Customer-focused approach and ability to work collaboratively with colleagues across functions Proactive mindset with willingness to learn and support continuous improvement Why You Should Join Us! We offer a supportive and inclusive working environment, opportunities for professional development, and a competitive benefits package. By joining us, you will enjoy: Retirement Benefit SSS, PagIbig, PhilHealth Contributions Employer’s Share Medical Insurance (HMO) Life Insurance Free Uniform Free Office Lunch Pro-rated Sick Leave and Vacation Leave on Day 1 18 Days’ Vacation Leave per annum (increasing every 5 years of service by 1 day up to 22 days) 21 Days Sickness Leave per annum Administrative Benefits Hybrid setup Compassionate Leave 3 Day – Immediate Family; 1 Day - Extended Family Maternity/Paternity Leave Birthday Leave Birthday Allowance of Php 1,500 Medical Reimbursement-Php 750 per month; Php 9,000 per annum Wedding Gift Eyeglasses worth Php 3,000 upon regularization BSM is an equal opportunity employer and welcomes applications from all suitably qualified people regardless of gender, race, disability, sexual orientation, religion or belief, or age.

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Responsibilities

The HR Assistant provides administrative and operational support, including recruitment, onboarding, and attendance management. They also assist in employee engagement activities, training coordination, and the creation of multimedia content for internal communications.