Responsibilities

Talent Acquisition Coordination (60%)

• Coordinate end-to-end interview scheduling across multiple time zones and stakeholders.
• Partner with team members and hiring managers to support the hiring lifecycle from requisition approval through offer acceptance.
• Manage candidate communications, including interview invitations, confirmations, and follow-up correspondence.
• Maintain applicant tracking system (ATS) records, ensuring data accuracy and compliance.
• Prepare offer documentation and support onboarding activities for new hires.
• Track talent acquisition metrics and generate recruiting reports as needed.
• Coordinate background checks, reference checks, and pre-employment activities in accordance with local regulations.
• Support hiring events, career fairs, and employer branding initiatives.
• Ensure a positive candidate experience throughout the hiring process.
• Facilitate the onboarding process and day one new hire experience.

HR Programs & Operations Support (40%)

• Support the administration and execution of regional and global HR programs and initiatives.
• Assist with employee engagement activities, recognition programs, performance reviews, surveys, and related communications.
• Coordinate training and development activities, including scheduling and logistics.
• Support HR compliance efforts, documentation management, and recordkeeping.
• Assist with HR reporting, audits, and data analysis.
• Collaborate with HR team members on process improvement initiatives and special projects.
• Maintain HR systems and employee records, ensuring data integrity and confidentiality.
• Support implementation of new HR policies, processes, and tools across international locations.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent experience.
• 2–4 years of experience in HR coordination, talent acquisition coordination, talent acquisition support, or a related HR role.
• Experience supporting talent acquisition processes and HR programs in a fast-paced environment.
• Strong organizational and project coordination skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite and HRIS/ATS platforms.
• Ability to manage multiple priorities and deadlines simultaneously.
• High level of discretion when handling sensitive and confidential information.

Preferred Qualifications

• Experience supporting international HR operations.
• Knowledge of UK employment practices and HR regulations. Additional countries an advantage. 
• Experience with HR reporting and data analysis.
• Professional HR certification or progress toward certification.
• Professional Fluency in another European Language. Spanish preferred.
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Key Responsibilities & Duties (essential to the job) 

• Coordinating end-to-end onboarding, including right to work checks, reference checks and new starter documentation.
• Responding to HR enquiries via telephone, email and in person, escalating anything complex or sensitive to the HR Manager.
• Supporting recruitment activity by screening applications, coordinating interviews and maintaining candidate records.
• Processing contractual and payroll-related changes, and auditing new starter and leaver checklists.
• Coordinating separations and exit interviews, ensuring leavers receive accurate information on notice, final pay and return of company property.
• Maintaining accurate, confidential employee records on HRIS in line with UK GDPR.
• Providing administrative support for disciplinary, grievance and other HR processes.
• Keeping up to date with UK employment law and ACAS guidance, flagging where policies or processes need updating. 

Education 

CIPD Level 3 (or working towards) is desirable. In the absence of a formal qualification, equivalent demonstrable experience directly related to the key responsibilities of the role will be considered. 

Experience, Skills and Key Competencies 

• Around 2 years' experience in an HR administration or coordination role, ideally including onboarding, recruitment support and HR administration, together with a working knowledge of UK employment law, ACAS guidance and data protection requirements. 
• Occasional travel is expected to Sheffield. Legal right to work in UK required.

Must also be able to demonstrate the following skills and abilities: 

• Excellent interpersonal skills, with the ability to build and maintain strong working relationships across all levels of the organisation.
• Strong team-working skills, with the ability to work collaboratively within a shared services team, share workload and knowledge with colleagues, and maintain consistent service standards across the team.
• Strong organisational skills, with the ability to manage multiple priorities, deadlines and confidential information accurately and discreetly.
• Good judgement and problem-solving skills, with the ability to identify when a matter should be escalated.
• Clear, professional and empathetic communication, including when handling sensitive employee or candidate matters. 
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